LIVE OAK NO. 1 COMMUNITY DEVELOPMENT DISTRICT

OCTOBER 16, 2018 AGENDA PACKAGE

Live Oak No. 1 Community Development District

Inframark, Infrastructure Management Services
210 North University Drive Suite 702, Coral Springs, Florida 33071 Phone: 954-603-0033 Fax: 954-345-1292

October 9, 2018 Board of Supervisors
Live Oak No. 1 Community Development District

Dear Board Members:

The meeting of the Board of Supervisors of the Live Oak No. 1 Community Development District will be held Tuesday, October 16, 2018 at 10:00 a.m. at the Live Oak Clubhouse, 9401 Oak Preserve Boulevard, Tampa, Florida. Following is the advanced agenda for the meeting:

Call to Order and Roll Call
Public Comments on Agenda Items
Consent Agenda
Approval of the Minutes of the September 18, 2018 Meeting
Approval of the Financial Statements
Staff Reports
Manager
Attorney
Engineer
Supervisors’ Requests
Audience Comments
Adjournment

Any additional supporting material not included in the agenda package for the items listed will be distributed at the meeting. The balance of the agenda is routine in nature. If you have any questions, please contact me.

Sincerely,

Andrew P. Mendenhall, PMP

District Manager

Third Order of Business

3A.

1
2
MINUTES OF MEETING
LIVE OAK NO. 1
COMMUNITY DEVELOPMENT DISTRICT
6
The regular meeting of the Board of Supervisors of the Live Oak No. 1 Community
Development District was held on Tuesday September 18, 2018 at 10:00 a.m. in the Live Oak
Clubhouse, 9401 Oak Preserve Boulevard, Tampa, Florida.
Present and constituting a quorum were:
11
Michael Ceparano	Chairman
Sheldon Cohen	Vice Chairman
Nilesh Patel	Assistant Secretary
Jim Hurley	Assistant Secretary
16
17	Also present:
18
Andrew P. Mendenhall	District Manager
Vincent Galiano	District Engineer
21
22	The following is a summary of the minutes and actions taken.
23
FIRST ORDER OF BUSINESS	Call to Order and Roll Call
Mr. Mendenhall called the meeting to order and a quorum was established.

SECOND ORDER OF BUSINESS	Public Comments on Agenda
None.
28
THIRD ORDER OF BUSINESS	Consent Agenda
A.	Approval of the Minutes of the July 17, 2018 Meeting
31
32	B.	Approval of the Financial Statements
33
34	C.	Proposed Meeting Schedule for FY 2019
35
36	D.	Acceptance of Fiscal Year 2017 Audit
37

ON MOTION by Mr. Patel seconded by Mr. Cohen with all in favor the Consent Agenda was approved. 4-0

38
39
40
41
FOURTH ORDER OF BUSINESS	Staff Reports

Unapproved	1

C.	Engineer
Mr. Galiano reported on the following:
	O&M inspections were completed for 1A, 1B, 1C and North Commercial Lots 2
and 3.

	A memorandum was sent out for repair bids. Once repairs are made, King
Engineering will submit reports to SWFWMD.

	Mr. Mendenhall reported that LMP still had work to be completed. Various
drainage structures and storm water management structures will be added to their
maintenance contract.

A.	Manager
Mr. Mendenhall reported on the following:
	The insurance renewal proposal included in the agenda package.

ON MOTION by Mr. Ceparano seconded by Mr. Patel with all in favor the Proposal for Insurance Renewal from PRIA was approved. 4-0

55
56
57
58		Creative Sign Design submitted a proposal for the repair of the exit sign.

ON MOTION by Mr. Patel seconded by Mr. Ceparano with all in favor the Proposal from Creative Sign Design to repair the exit sign in the amount of
$300 was approved. 4-0

59
60
61
62
	Estimates from Bio-Mass for clearing of debris and overgrown vegetation, cleaning
of sediment for different areas were discussed.

ON MOTION by Mr. Patel seconded by Mr. Hurley with all in favor the Proposals from Biomass relating to CSA 7 Maintenance in the amount of
$7,843.65;  Sump  522  Whitewood  Way  Maintenance  in  the  amount of
$4,396; and Sump 542 Whitewood Way Maintenance in the amount of
$4,465 were approved. 4-0

65
66
67
68
69
70
71
72
B.	Attorney
In the absence of Mr. Robin, Mr. Mendenhall reported on ADA Website
Compliance.
76
FIFTH ORDER OF BUSINESS	Supervisors’ Requests
	Mr. Cohen commented on an advertisement he received regarding pressure
cleaning.

2
Unapproved

	Mr. Patel commented on fountain lights.
81
SIXTH ORDER OF BUSINESS	Audience Comments
None.
84
85	SEVENTH ORDER OF BUSINESS	Adjournment

On MOTION by Mr. Ceparano seconded by Mr. Cohen with all in favor the meeting was adjourned. 4-0

86
87
88
89
90
91
92
Michael Ceparano
Chairman
95

3
Unapproved

3B.

LIVE OAK NO. 1
Community Development District

Financial Report

September 30, 2018

LIVE OAK NO. 1
Community Development District

Table of Contents

FINANCIAL STATEMENTS

Balance Sheet	Page 1

Statement of Revenues, Expenditures and Changes in Fund Balances

General Fund	Pages 2 - 3

Debt Service Fund	Page 4

SUPPORTING SCHEDULES

Non-Ad Valorem Special Assessments	Page 5

Cash & Investment Report	Page 6

Bank Reconciliation	Page 7

Payment Register by Bank Account	Page 8

LIVE OAK NO. 1
Community Development District

Financial Statements
(Unaudited)

September 30, 2018

LIVE OAK NO. 1
Community Development District

Agenda Page 12
Governmental Funds

Balance Sheet
September 30, 2018

ACCOUNT DESCRIPTION

GENERAL FUND

SERIES 2013 DEBT SERVICE
FUND	TOTAL

ASSETS

Cash - Checking Account	$	67,814	$	-	$	67,814	
Due From Other Gov'tl Units	31	-	31	
Investments:				
Certificates of Deposit - 12 Months	201,362	-	201,362	
Certificates of Deposit - 18 Months	306,376	-	306,376	
Money Market Account	951,058	-	951,058	
Reserve Fund	-	43,917	43,917	
Revenue Fund	-	204,772	204,772	
Prepaid Items	1,122	-	1,122	
Utility Deposits - TECO	1,375	-	1,375	
TOTAL ASSETS	$ 1,529,138	$	248,689	$ 1,777,827	

LIABILITIES				
Accounts Payable	$	3,069	$	-	$	3,069	
Accrued Expenses	510	-	510	
TOTAL LIABILITIES	3,579	-	3,579	

FUND BALANCES		
Nonspendable:		
Prepaid Items	1,122	-	1,122	
Deposits	1,375	-	1,375	
Restricted for:		
Debt Service	-	248,689	248,689	
Assigned to:				
Operating Reserves	70,001	-	70,001	
Reserves - Infrastructure	297,500	-	297,500	
Reserves - Ponds	864,781	-	864,781	
Unassigned:	290,780	-	290,780	
TOTAL FUND BALANCES	$ 1,525,559	$	248,689	$ 1,774,248	
			
TOTAL LIABILITIES & FUND BALANCES	$ 1,529,138	$	248,689	$ 1,777,827	

Page 1

Statement of Revenues, Expenditures and Changes in Fund Balances
For the Period Ending September 30, 2018

ANNUAL ADOPTED
ACCOUNT DESCRIPTION	BUDGET	
YEAR TO DATE BUDGET	
YEAR TO DATE ACTUAL	
VARIANCE ($) FAV(UNFAV)	YTD ACTUAL AS A % OF
ADOPTED BUD	
SEP-18 ACTUAL	

REVENUES						
Interest - Investments	$	4,000	$	4,000	$	9,873	$	5,873	246.83%	$	932	
Interest - Tax Collector	-	-	136	136	0.00%	-	
Special Assmnts- Tax Collector	456,918	456,918	456,918	-	100.00%	-	
Special Assmnts- Discounts	(18,277)	(18,277)	(16,565)	1,712	90.63%	-	
Other Miscellaneous Revenues	-	-	3,413	3,413	0.00%	31	
TOTAL REVENUES	442,641	442,641	453,775	11,134	102.52%	963	

EXPENDITURES

Administration							
P/R-Board of Supervisors	8,000	8,000	4,400	3,600	55.00%	600	
FICA Taxes	612	612	337	275	55.07%	46	
ProfServ-Arbitrage Rebate	600	600	600	-	100.00%	-	
ProfServ-Engineering	10,000	10,000	17,193	(7,193)	171.93%	1,791	
ProfServ-Legal Services	4,000	4,000	4,030	(30)	100.75%	210	
ProfServ-Mgmt Consulting Serv	48,228	48,228	48,228	-	100.00%	4,019	
ProfServ-Special Assessment	12,500	12,500	12,500	-	100.00%	-	
ProfServ-Trustee Fees	2,694	2,694	1,571	1,123	58.31%	-	
Auditing Services	5,023	5,023	5,000	23	99.54%	-	
Postage and Freight	300	300	272	28	90.67%	16	
Insurance - General Liability	7,959	7,959	7,235	724	90.90%	-	
Printing and Binding	300	300	90	210	30.00%	-	
Legal Advertising	700	700	2,072	(1,372)	296.00%	-	
Misc-Bank Charges	600	600	236	364	39.33%	28	
Misc-Assessmnt Collection Cost	9,138	9,138	8,807	331	96.38%	-	
Misc-Web Hosting	770	770	-	770	0.00%	-	
Office Supplies	48	48	-	48	0.00%	-	
Annual District Filing Fee	175	175	175	-	100.00%	-	
Total Administration	111,647	111,647	112,746	(1,099)	100.98%	6,710	

Field							
Contracts-Landscape	55,920	55,920	55,920	-	100.00%	4,660	
Contracts-Lakes	21,492	21,492	21,492	-	100.00%	1,791	
Electricity - General	9,637	9,637	8,714	923	90.42%	749	
Electricity - Streetlighting	35,405	35,405	23,251	12,154	65.67%	1,259	
R&M-Irrigation	500	500	3,661	(3,161)	732.20%	-	
R&M-Wetland Monitoring	15,000	15,000	2,600	12,400	17.33%	-	
Misc-Contingency	15,000	15,000	10,455	4,545	69.70%	600	
Reserve - Ponds	178,040	178,040	3,263	174,777	1.83%	-	
Total Field	330,994	330,994	129,356	201,638	39.08%	9,059	
							
TOTAL EXPENDITURES	442,641	442,641	242,102	200,539	54.69%	15,769	

Page 2

Statement of Revenues, Expenditures and Changes in Fund Balances
For the Period Ending September 30, 2018

ACCOUNT DESCRIPTION	ANNUAL ADOPTED
BUDGET	
YEAR TO DATE BUDGET	
YEAR TO DATE ACTUAL	
VARIANCE ($) FAV(UNFAV)	YTD ACTUAL AS A % OF
ADOPTED BUD	
SEP-18 ACTUAL	

Excess (deficiency) of revenues							
Over (under) expenditures	-	-	211,673	211,673	0.00%	(14,806)	

Net change in fund balance	
$	-	
$	-	
$	211,673	
$	211,673	
0.00%	
$	(14,806)	

FUND BALANCE, BEGINNING (OCT 1, 2017)	
1,313,886	
1,313,886	
1,313,886				
FUND BALANCE, ENDING	$	1,313,886	$	1,313,886	$	1,525,559				

Page 3

Community Development District	Series 2013 Debt Service Fund

Statement of Revenues, Expenditures and Changes in Fund Balances
For the Period Ending September 30, 2018	
ANNUAL
ADOPTED	
YEAR TO DATE	
YEAR TO DATE	
VARIANCE ($)	YTD ACTUAL
AS A % OF	
SEP-18	
ACCOUNT DESCRIPTION	BUDGET	BUDGET	ACTUAL	FAV(UNFAV)	ADOPTED BUD	ACTUAL	

REVENUES						
Interest - Investments	$	-	$	-	$	701	$	701	0.00%	$	64	
Special Assmnts- Tax Collector	477,357	477,357	477,357	-	100.00%	-	
Special Assmnts- Discounts	(19,094)	(19,094)	(17,306)	1,788	90.64%	-	
TOTAL REVENUES	458,263	458,263	460,752	2,489	100.54%	64	

EXPENDITURES							
Administration
Misc-Assessmnt Collection Cost	
 	9,547 	9,547 	9,201 	346 	96.38% 	- 	
Total Administration	 	9,547 	9,547 	9,201 	346 	96.38% 	- 	

Debt Service		
Principal Debt Retirement		255,000	255,000	255,000	-	100.00%	- Interest Expense	 	188,682	188,682 	188,682	- 	100.00%	- 
Total Debt Service	 	443,682 	443,682 	443,682 	- 	100.00% 	- 

TOTAL EXPENDITURES	453,229	453,229	452,883	346	99.92%	-	

Excess (deficiency) of revenues
Over (under) expenditures	5,034	

5,034	

7,869	

2,835	

n/a	

64	

OTHER FINANCING SOURCES (USES)

Contribution to (Use of) Fund Balance	5,034	

-	

-	

-	

0.00%	

-	
TOTAL FINANCING SOURCES (USES)	5,034	-	-	-	0.00%	-	

Net change in fund balance	
$	5,034	
$	5,034	
$	7,869	
$	2,835	
n/a	
$	64	

FUND BALANCE, BEGINNING (OCT 1, 2017)	
240,820	
240,820	
240,820				
FUND BALANCE, ENDING	  $	245,854 	$	245,854	$	248,689				

Page 4

LIVE OAK NO. 1
Community Development District

Supporting Schedules

September 30, 2018

LIVE OAK NO. 1
Community Development District

Non-Ad Valorem Special Assessments
(Hillsborough County Tax Collector - Monthly Collection Distributions) For the Fiscal Year Ending September 30, 2018

	Allocation By Fund	

Date Received	
Net Amt Rcvd	Discount / (Penalties)
Amount	
Tax Coll Cost	Property Appraiser
Cost	Gross Amount
Received	
General	
Debt Service	
Assmts Levied					$	934,275	$	456,918	$	477,357	
Allocation %					100%	49%	51%	
11/07/17	$	8,288	$	402	$	169	$	-	$	8,859	$	4,333	$	4,526	
11/16/17	52,401	2,228	1,069	-	55,699	27,240	28,459	
11/24/17	149,031	6,336	3,041	-	158,408	77,471	80,937	
12/11/17	493,890	20,999	10,079	-	524,969	256,742	268,227	
12/15/17	69,190	2,458	1,412	-	73,060	35,731	37,329	
01/10/18	39,772	1,879	812	-	42,462	20,767	21,696	
02/08/18	15,668	340	320	-	16,328	7,985	8,343	
03/06/18	7,261	75	148	-	7,484	3,660	3,824	
04/06/18	17,424	-	356	-	17,780	8,695	9,084	
05/08/18	7,604	(195)	155	-	7,564	3,699	3,865	
06/08/18	4,372	(130)	89	-	4,331	2,118	2,213	
06/15/18	17,494	(520)	357	-	17,332	8,476	8,855	
TOTAL	$	882,396	$	33,872	$	18,008	$	-	$	934,275	$	456,918	$	477,357	

% COLLECTED	100%	100%	100%

Report Date: 7/3/2018	Prepared by:
Inframark Infrastructure Management Services	Page 5

LIVE OAK NO. 1	All Funds
Community Development District

Cash and Investment Report
September 30, 2018

General Fund				

Account Name	
Bank Name	
Investment Type	
Maturity	Yield	
Balance	
Checking Account-Operating	SunTrust	Public Funds Analyzed Chkin	n/a	0.00%	$67,814	
Certificate of Deposit	FL Community Bank	12 Months CD - #9400	01/17/19	1.02%	$201,362	
Certificate of Deposit	BankUnited	18 Months CD - #6093	09/12/19	1.80%	$101,643	
Certificate of Deposit	BankUnited	18 Months CD - #9026	06/01/19	1.44%	204,733	
			Subtotal	$306,376	

Public Funds MMA	
BankUnited	
MMA - #0216	
n/a	1.00%	
$951,058	
			Subtotal	$951,058	
			
GF Subtotal	
$1,526,610	
					
Debt Service Funds					

Account Name	
Bank Name	
Investment Type	
Yield	
Balance	
Series 2013 Reserve Fund	US Bank	US Bank Open Ended CP	0.00%	$43,917	
Series 2013 Revenue Fund	US Bank	US Bank Open Ended CP	0.00%	$204,772	
			DS Subtotal	$248,689	
					
			Total	$1,775,299	

Report Date: 10/5/2018	Prepared By:
Inframark	Page 6

Live Oak No. 1 CDD
Bank Reconciliation

Agenda Page 19

Bank Account No.	9542	SunTrust Bank N.A. - GF				
Statement No.	09-18					
Statement Date	9/30/2018					

G/L Balance (LCY)	
67,813.80		
Statement Balance	
73,998.62		
G/L Balance	67,813.80		Outstanding Deposits	0.00			
Positive Adjustments	0.00			

		Subtotal	73,998.62			
Subtotal	67,813.80		Outstanding Checks	6,184.82			
Negative Adjustments	0.00		Differences	0.00			

Ending G/L Balance	
67,813.80		
Ending Balance	
67,813.80			

Difference	
0.00						

Posting	Document
Date	Type	
Document No.	

Description		

Amount	
Cleared Amount	

Difference	

Outstanding Checks

9/24/2018	Payment	003803	INFRAMARK, LLC	4,024.17	0.00	4,024.17	
9/24/2018	Payment	003804	KING ENGINEERING ASSOCIATES, I	1,791.25	0.00	1,791.25	
9/28/2018	Payment	003805	NILESHKUMAR C. PATEL	184.70	0.00	184.70	
9/28/2018	Payment	003806	GEORGE A. MAYER, III	184.70	0.00	184.70	

Total  Outstanding  Checks......................................................................................................................	6,184.82	6,184.82

Page 7

Page 8

Agenda Page 20
LIVE OAK NO. 1
Community Development District

Payment Register by Bank Account For the Period from 9/01/2018 to 9/30/2018 (Sorted by Check / ACH No.)

Pymt Type	Check / ACH No.	
Date	Payee Type	
Payee	
Invoice No.	
Payment Description	
Invoice / GL Description	
G/L Account #	Amount Paid	

SUNTRUST BANK N.A. - GF - (ACCT# XXXXX9542)

Check	003795	09/04/18	Vendor	AMERICAN ECOSYSTEMS, INC	1809203	SEPT WATER MGMT	Contracts-Lakes	001-534084-53901	$1,791.00	
Check	003796	09/04/18	Vendor	LANDSCAPE MAINTENANCE	136298	AUG GRNDS MAINT	Contracts-Landscape	001-534050-53901	$4,660.00	
Check	003796	09/04/18	Vendor	LANDSCAPE MAINTENANCE	136514	REMOVAL OF PINE TREE	Misc-Contingency	001-549900-53901	$150.00	
Check	003797	09/05/18	Vendor	AMTEC	4403-08-18	SERIES 2013 BOND ARBITRAGE	ProfServ-Arbitrage Rebate	001-531002-51301	$600.00	
Check	003798	09/06/18	Vendor	CENTRAL FLORIDA TESTING	76920	ROADWAY EVALUATION	Misc-Contingency	001-549900-53901	$2,030.00	
Check	003799	09/12/18	Vendor	LANDSCAPE MAINTENANCE	133978	IRR REPRS	R&M-Irrigation	001-546041-53901	$394.76	
Check	003800	09/19/18	Employee	SHELDON J. COHEN	PAYROLL	September 19, 2018 Payroll Posting			$184.70	
Check	003801	09/19/18	Employee	NILESHKUMAR C. PATEL	PAYROLL	September 19, 2018 Payroll Posting			$184.70	
Check	003802	09/19/18	Employee	JAMES W. HURLEY	PAYROLL	September 19, 2018 Payroll Posting			$183.87	
Check	003803	09/24/18	Vendor	INFRAMARK, LLC	34128	SEPT 2018 MGMT FEES	ProfServ-Mgmt Consulting Serv	001-531027-51201	$4,019.00	
Check	003803	09/24/18	Vendor	INFRAMARK, LLC	34128	SEPT 2018 MGMT FEES	Postage and Freight	001-541006-51301	$5.17	
Check	003804	09/24/18	Vendor	KING ENGINEERING ASSOCIATES, I	102483	ENGINEERING - AUG 2018	ProfServ-Engineering	001-531013-51501	$1,791.25	
Check	003805	09/28/18	Employee	NILESHKUMAR C. PATEL	PAYROLL	September 28, 2018 Payroll Posting			$184.70	
Check	003806	09/28/18	Employee	GEORGE A. MAYER, III	PAYROLL	September 28, 2018 Payroll Posting			$184.70	
ACH	DD111	09/07/18	Vendor	TAMPA ELECTRIC	081718-3046 ACH	211001693046 7/14-8/13/18	LIVE OAK PRESERVE BLVD	001-543013-53901	$2,008.20	

Account Total	$18,372.05

Total Amount Paid

$18,372.05

Total Amount Paid - Breakdown by Fund	
Fund		Amount	
General Fund - 001		18,372.05	
	Total	18,372.05