LIVE OAK NO. 1 COMMUNITY DEVELOPMENT DISTRICT

SEPTEMBER 18, 2018 AGENDA PACKAGE

Live Oak No. 1 Community Development District

Inframark, Infrastructure Management Services
210 North University Drive Suite 702, Coral Springs, Florida 33071 Phone: 954-603-0033 Fax: 954-345-1292

September 11, 2018 Board of Supervisors
Live Oak No. 1 Community Development District

Dear Board Members:

The meeting of the Board of Supervisors of the Live Oak No. 1 Community Development District will be held Tuesday, September 18, 2018 at 10:00 a.m. at the Live Oak Clubhouse, 9401 Oak Preserve Boulevard, Tampa, Florida. Following is the advanced agenda for the meeting:

Call to Order and Roll Call
Public Comments on Agenda Items
Consent Agenda
Approval of the Minutes of the July 17, 2018 Meeting
Approval of the Financial Statements
Proposed Meeting Schedule for FY 2019
Staff Reports
Manager
Insurance Policy Renewal
Attorney
Engineer
Supervisors’ Requests
Audience Comments
Adjournment

Any additional supporting material not included in the agenda package for the items listed will be distributed at the meeting. The balance of the agenda is routine in nature. If you have any questions, please contact me.

Sincerely,

Andrew P. Mendenhall, PMP

District Manager

Third Order of Business

3A.

1
2
MINUTES OF MEETING
LIVE OAK NO. 1
COMMUNITY DEVELOPMENT DISTRICT
6
The regular meeting of the Board of Supervisors of the Live Oak No. 1 Community
Development District was held on Tuesday July 17, 2018 at 10:00 a.m. in the Live Oak Clubhouse,
9401 Oak Preserve Boulevard, Tampa, Florida.
Present and constituting a quorum were:
11
Michael Ceparano	Chairman
Sheldon Cohen	Vice Chairman
George Mayer	Assistant Secretary
Nilesh Patel	Assistant Secretary
Jim Hurley	Assistant Secretary
17
18	Also present:
19
Andrew P. Mendenhall	District Manager
Vincent Galiano	District Engineer
22
23	The following is a summary of the minutes and actions taken.
24
FIRST ORDER OF BUSINESS	Call to Order and Roll Call
Mr. Mendenhall called the meeting to order and a quorum was established.
27
SECOND ORDER OF BUSINESS	Public Comments on Agenda
None.
30
31
THIRD ORDER OF BUSINESS	Consent Agenda
A.	Approval of the Minutes of the May 15, 2018 Meeting

ON MOTION by Mr. Ceparano seconded by Mr. Mayer with all in favor the Minutes of the May 15, 2018 Meeting were approved. 5-0

34
35
36
37
38
39	B.	Approval of the Financial Statements

ON MOTION by Mr. Mayer seconded by Mr. Ceparano with all in favor the Financial Statements were dated June 30, 2018 were approved. 5-0

40
41
42
43
C.	Proposed Meeting Schedule for FY 2019

Further discussion of the schedule will take place at the September 18, 2018 meeting.
46
FOURTH ORDER OF BUSINESS	Public Hearing to Consider Adoption of
the Budget for Fiscal Year 2019
49

ON MOTION by Mr. Cohen seconded by Mr. Ceparano with all in favor the Public Hearing to consider Adoption of the Budget for Fiscal Year 2019 was opened. 5-0

50
51
52
53
54

ON MOTION by Mr. Ceparano seconded by Mr. Hurley with all in favor the Public Hearing to Consider Adoption of the Budget for Fiscal Year 2019 was closed. 5-0

55
56
57
58
59
A.	Consideration of Resolution 2018-03 Adopting the Budget
Budget discussion ensued.

ON MOTION by Mr. Mayer seconded by Mr. Ceparano with all in favor Resolution 2018-03 Relating to the Annual Appropriations of the District and Adopting the Budget for the Fiscal Year Beginning October 1, 2018, and Ending September 30, 2019; and Referencing the Operation and Maintenance Special Assessments to be Levied by the District for Said Fiscal Year was adopted. 5-0

62
63
64
65
66
67
68
69
70
71	B.	Consideration of Resolution 2018-04 Levy of Non-Ad Valorem Assessments
72

ON MOTION by Mr. Ceparano seconded by Mr. Cohen with all in favor Resolution 2018-04 Levying and Imposing Special Assessments; Providing for Collection and Enforcement of Special Assessments; Adopting and Certifying an Assessment Roll; Providing for Amendment of the Assessment Roll; Providing a Severability Clause; and Providing an Effective Date was adopted. 5-0

73
74
75
76
77
78
79
80
FOURTH ORDER OF BUSINESS	Staff Reports
A.	Manager
Mr. Mendenhall reported on the following:
	Bio-Mass will be performing repairs on erosion areas, vegetation areas and broken
concrete structures in the Conservation Area.
B.	Attorney

In the absence of Mr. Robin, a discussion ensued regarding a resident violation.
88

ON VOICE VOTE by Mr. Cohen seconded by Mr. Hurley, litigation against a resident for violations was approved. 5-0

89
90
91
92
B.	Engineer
Mr. Galiano reported on the options for Phases 1A, 1B and 1C inlet pipes.
i.	Soils inspection Report
96

FIFTH ORDER OF BUSINESS	Supervisors’ Requests
	Mr. Patel commented on the fountains.
99
100
101	SIXTH ORDER OF BUSINESS	Audience Comments	
102	Representatives from LMP were present to address the following:	
103	Mowing locations	
104	Mowing schedule	
105	Mr. Mendenhall reported on a landscaping bid from Brightview.	

106
107
108	SEVENTH ORDER OF BUSINESS	Adjournment

On MOTION by Mr. Ceparano seconded by Mr. Patel with all in favor the meeting was adjourned. 5-0

109
110
111
112
113
114
115

116	Michael Ceparano
117	Chairman
118

3B.

LIVE OAK NO. 1
Community Development District

Financial Report

August 31, 2018

LIVE OAK NO. 1
Community Development District

Table of Contents

FINANCIAL STATEMENTS

Balance Sheet	Page 1

Statement of Revenues, Expenditures and Changes in Fund Balances

General Fund	Pages 2 - 3

Debt Service Fund	Page 4

SUPPORTING SCHEDULES

Non-Ad Valorem Special Assessments	Page 5

Cash & Investment Report	Page 6

Bank Reconciliation	Page 7

Payment Register by Bank Account	Pages 8 - 9

LIVE OAK NO. 1
Community Development District

Financial Statements
(Unaudited)

August 31, 2018

Community Development District

Governmental Funds

Balance Sheet
August 31, 2018

ACCOUNT DESCRIPTION

GENERAL FUND

SERIES 2013 DEBT SERVICE
FUND	TOTAL

ASSETS

Cash - Checking Account	$	85,512	$	-	$	85,512	
Due From Other Gov'tl Units	31	-	31	
Investments:
Certificates of Deposit - 12 Months	
201,362	
-	201,362	
Certificates of Deposit - 18 Months	306,376	-	306,376	
Money Market Account	950,127	-	950,127	
Reserve Fund	-	43,917	43,917	
Revenue Fund	-	204,708	204,708	
Prepaid Items	1,122	-	1,122	
Utility Deposits - TECO	1,375	-	1,375	
TOTAL ASSETS	$ 1,545,905	$	248,625	$ 1,794,530	

LIABILITIES			
Accounts Payable	$	5,537	$	-	$	5,537	
TOTAL LIABILITIES	5,537	-	5,537	

FUND BALANCES
Nonspendable:
Prepaid Items	

1,122	

-	1,122	
Deposits	1,375	-	1,375	
Restricted for:
Debt Service	
-	
248,625	248,625	
Assigned to:			
Operating Reserves	70,001	-	70,001	
Reserves - Infrastructure	297,500	-	297,500	
Reserves - Ponds	864,781	-	864,781	
Unassigned:	305,589	-	305,589	
TOTAL FUND BALANCES	$ 1,540,368	$	248,625	$ 1,788,993	
			
TOTAL LIABILITIES & FUND BALANCES	$ 1,545,905	$	248,625	$ 1,794,530	

Statement of Revenues, Expenditures and Changes in Fund Balances
For the Period Ending August 31, 2018

ANNUAL ADOPTED
ACCOUNT DESCRIPTION	BUDGET	
YEAR TO DATE BUDGET	
YEAR TO DATE ACTUAL	
VARIANCE ($) FAV(UNFAV)	YTD ACTUAL AS A % OF
ADOPTED BUD	
AUG-18 ACTUAL	

REVENUES						
Interest - Investments	$	4,000	$	3,667	$	8,941	$	5,274	223.53%	$	802	
Interest - Tax Collector	-	-	136	136	0.00%	-	
Special Assmnts- Tax Collector	456,918	456,918	456,918	-	100.00%	-	
Special Assmnts- Discounts	(18,277)	(18,277)	(16,565)	1,712	90.63%	-	
Other Miscellaneous Revenues	-	-	3,382	3,382	0.00%	-	
TOTAL REVENUES	442,641	442,308	452,812	10,504	102.30%	802	

EXPENDITURES							

Administration							
P/R-Board of Supervisors	8,000	5,000	3,800	1,200	47.50%	-	
FICA Taxes	612	383	291	92	47.55%	-	
ProfServ-Arbitrage Rebate	600	-	600	(600)	100.00%	600	
ProfServ-Engineering	10,000	9,167	15,401	(6,234)	154.01%	5,368	
ProfServ-Legal Services	4,000	2,500	3,820	(1,320)	95.50%	180	
ProfServ-Mgmt Consulting Serv	48,228	44,209	44,209	-	91.67%	4,019	
ProfServ-Special Assessment	12,500	12,500	12,500	-	100.00%	-	
ProfServ-Trustee Fees	2,694	2,694	1,571	1,123	58.31%	-	
Auditing Services	5,023	5,023	5,000	23	99.54%	3,500	
Postage and Freight	300	275	255	20	85.00%	8	
Insurance - General Liability	7,959	7,959	7,235	724	90.90%	-	
Printing and Binding	300	275	90	185	30.00%	-	
Legal Advertising	700	600	2,072	(1,472)	296.00%	-	
Misc-Bank Charges	600	550	208	342	34.67%	25	
Misc-Assessmnt Collection Cost	9,138	9,138	8,807	331	96.38%	-	
Misc-Web Hosting	770	706	-	706	0.00%	-	
Office Supplies	48	45	-	45	0.00%	-	
Annual District Filing Fee	175	175	175	-	100.00%	-	
Total Administration	111,647	101,199	106,034	(4,835)	94.97%	13,700	

Field
Contracts-Landscape	

55,920	

51,260	

51,260	

-	

91.67%	

4,660	
Contracts-Lakes	21,492	19,701	19,701	-	91.67%	1,791	
Electricity - General	9,637	8,833	7,965	868	82.65%	749	
Electricity - Streetlighting	35,405	32,455	21,991	10,464	62.11%	2,008	
R&M-Irrigation	500	-	3,661	(3,661)	732.20%	-	
R&M-Wetland Monitoring	15,000	13,750	2,600	11,150	17.33%	-	
Misc-Contingency	15,000	13,750	9,855	3,895	65.70%	2,280	
Reserve - Ponds	178,040	-	3,263	(3,263)	1.83%	-	
Total Field	330,994	139,749	120,296	19,453	36.34%	11,488	
							
TOTAL EXPENDITURES	442,641	240,948	226,330	14,618	51.13%	25,188	

Statement of Revenues, Expenditures and Changes in Fund Balances
For the Period Ending August 31, 2018

ACCOUNT DESCRIPTION	ANNUAL ADOPTED
BUDGET	
YEAR TO DATE BUDGET	
YEAR TO DATE ACTUAL	
VARIANCE ($) FAV(UNFAV)	YTD ACTUAL AS A % OF
ADOPTED BUD	
AUG-18 ACTUAL	

Excess (deficiency) of revenues							
Over (under) expenditures	-	201,360	226,482	25,122	0.00%	(24,386)	

Net change in fund balance	
$	-	
$	201,360	
$	226,482	
$	25,122	
0.00%	
$	(24,386)	

FUND BALANCE, BEGINNING (OCT 1, 2017)	
1,313,886	
1,313,886	
1,313,886				
FUND BALANCE, ENDING	$	1,313,886	$	1,515,246	$	1,540,368				

Community Development District	Series 2013 Debt Service Fund

Statement of Revenues, Expenditures and Changes in Fund Balances
For the Period Ending August 31, 2018

ANNUAL				YTD ACTUAL		
ADOPTED	YEAR TO DATE	YEAR TO DATE	VARIANCE ($)	AS A % OF	AUG-18	
ACCOUNT DESCRIPTION	BUDGET	BUDGET	ACTUAL	FAV(UNFAV)	ADOPTED BUD	ACTUAL	

REVENUES

Interest - Investments	$	-	$	-	$	637	$	637	0.00%	$	62	
Special Assmnts- Tax Collector	477,357	477,357	477,357	-	100.00%	-	
Special Assmnts- Discounts	(19,094)	(19,094)	(17,306)	1,788	90.64%	-	
TOTAL REVENUES	458,263	458,263	460,688	2,425	100.53%	62	

EXPENDITURES

Administration
Misc-Assessmnt Collection Cost	9,547	

9,547	

9,201	

346	

96.38%	

-	
Total Administration	9,547	9,547	9,201	346	96.38%	-	

Debt Service
Principal Debt Retirement	

255,000	

255,000	

255,000	

-	100.00%	

-	
Interest Expense	188,682	188,682	188,682	-	100.00%	-	
Total Debt Service	443,682	443,682	443,682	-	100.00%	-	

TOTAL EXPENDITURES

453,229

453,229

452,883

346

99.92%

-

Excess (deficiency) of revenues
Over (under) expenditures	5,034	5,034	7,805	2,771	n/a	62
OTHER FINANCING SOURCES (USES)

Contribution to (Use of) Fund Balance	5,034	-	-	-	0.00%	-	
TOTAL FINANCING SOURCES (USES)	5,034	-	-	-	0.00%	-	

Net change in fund balance	
$	5,034	
$	5,034	
$	7,805	
$	2,771	
n/a	
$	62	

FUND BALANCE, BEGINNING (OCT 1, 2017)	
240,820	
240,820	
240,820				
FUND BALANCE, ENDING	$	245,854	$	245,854	$	248,625				

LIVE OAK NO. 1
Community Development District

Supporting Schedules

August 31, 2018

LIVE OAK NO. 1
Community Development District

Non-Ad Valorem Special Assessments
(Hillsborough County Tax Collector - Monthly Collection Distributions) For the Fiscal Year Ending September 30, 2018

	Allocation By Fund	

Date Received	
Net Amt Rcvd	Discount / (Penalties)
Amount	
Tax Coll Cost	Property Appraiser
Cost	Gross Amount
Received	
General	
Debt Service	
Assmts Levied					$	934,275	$	456,918	$	477,357	
Allocation %					100%	49%	51%	
11/07/17	$	8,288	$	402	$	169	$	-	$	8,859	$	4,333	$	4,526	
11/16/17	52,401	2,228	1,069	-	55,699	27,240	28,459	
11/24/17	149,031	6,336	3,041	-	158,408	77,471	80,937	
12/11/17	493,890	20,999	10,079	-	524,969	256,742	268,227	
12/15/17	69,190	2,458	1,412	-	73,060	35,731	37,329	
01/10/18	39,772	1,879	812	-	42,462	20,767	21,696	
02/08/18	15,668	340	320	-	16,328	7,985	8,343	
03/06/18	7,261	75	148	-	7,484	3,660	3,824	
04/06/18	17,424	-	356	-	17,780	8,695	9,084	
05/08/18	7,604	(195)	155	-	7,564	3,699	3,865	
06/08/18	4,372	(130)	89	-	4,331	2,118	2,213	
06/15/18	17,494	(520)	357	-	17,332	8,476	8,855	
TOTAL	$	882,396	$	33,872	$	18,008	$	-	$	934,275	$	456,918	$	477,357	

% COLLECTED	100%	100%	100%

Report Date: 7/3/2018	Prepared by:
Inframark Infrastructure Management Services	Page 5

LIVE OAK NO. 1	All Funds
Community Development District

Cash and Investment Report
August 31, 2018

General Fund				

Account Name	
Bank Name	
Investment Type	
Maturity	Yield	
Balance	
Checking Account-Operating	SunTrust	Public Funds Analyzed Chking	n/a	0.00%	$85,512	
Certificate of Deposit	FL Community Bank	12 Months CD - #9400	01/17/19	1.02%	$201,362	
Public Funds CD	BankUnited	18 Months CD - #6093	09/12/19	1.80%	$101,643	
Public Funds CD	BankUnited	18 Months CD - #9026	06/01/19	1.44%	204,733	
			Subtotal	$306,376	

Public Funds MMA	
BankUnited	
MMA - #0216	
n/a	1.00%	
$950,127	
			Subtotal	$950,127	
			
GF Subtotal	
$1,543,377	
					
Debt Service Funds					

Account Name	
Bank Name	
Investment Type	
Yield	
Balance	
Series 2013 Reserve Fund	US Bank	US Bank Open Ended CP	0.00%	$43,917	
Series 2013 Revenue Fund	US Bank	US Bank Open Ended CP	0.00%	$204,708	
			DS Subtotal	$248,625	
					
			Total	$1,792,001	

Report Date: 9/7/2018	Prepared By:
Inframark	Page 6

Live Oak No. 1 CDD
Bank Reconciliation

Agenda Page 19

Bank Account No.	9542	SunTrust Bank N.A. - GF				
Statement No.	08-18					
Statement Date	8/31/2018					

G/L Balance (LCY)	
85,512.05		
Statement Balance	
90,302.73		
G/L Balance	85,512.05		Outstanding Deposits	0.00			
Positive Adjustments	0.00			

		Subtotal	90,302.73			
Subtotal	85,512.05		Outstanding Checks	4,790.68			
Negative Adjustments	0.00		Differences	0.00			

Ending G/L Balance	
85,512.05		
Ending Balance	
85,512.05			

Difference	
0.00						

Posting	Document
Date	Type	
Document No.	

Description		

Amount	
Cleared Amount	

Difference	

Outstanding Checks

11/22/2017	Payment	003683	NILESHKUMAR C. PATEL	184.70	0.00	184.70	
11/22/2017	Payment	003684	GEORGE A. MAYER, III	184.70	0.00	184.70	
6/5/2018	Payment	003760	LANDSCAPE MAINTENANCE	394.76	0.00	394.76	
8/28/2018	Payment	003794	INFRAMARK, LLC	4,026.52	0.00	4,026.52	

Total  Outstanding  Checks......................................................................................................................	4,790.68	4,790.68

Page 7

Page 8

Payment Register by Bank Account For the Period from 7/01/2018 to 8/31/2018 (Sorted by Check / ACH No.)

Pymt Type	Check / ACH No.	
Date	Payee Type	
Payee	
Invoice No.	
Payment Description	
Invoice / GL Description	
G/L Account #	Amount Paid	

SUNTRUST BANK N.A. - GF - (ACCT# XXXXX9542)

Check	003770	07/05/18	Vendor	AMERICAN ECOSYSTEMS, INC	1807314	WATER MGMT JULY 2018	Contracts-Lakes	001-534084-53901	$1,791.00	
Check	003771	07/05/18	Vendor	INFRAMARK, LLC	31626	6/18 MANAGEMENT FEES	ProfServ-Mgmt Consulting Serv	001-531027-51201	$4,019.00	
Check	003771	07/05/18	Vendor	INFRAMARK, LLC	31626	6/18 MANAGEMENT FEES	Postage and Freight	001-541006-51301	$5.64	
Check	003771	07/05/18	Vendor	INFRAMARK, LLC	31626	6/18 MANAGEMENT FEES	Printing and Binding	001-547001-51301	$13.30	
Check	003772	07/05/18	Vendor	LANDSCAPE MAINTENANCE	134640	GRND MAINT JULY 2018	Contracts-Landscape	001-534050-53901	$4,660.00	
Check	003773	07/05/18	Vendor	STRALEY & ROBIN	15821	GEN MATTERS THRU JUNE 2018	ProfServ-Legal Services	001-531023-51401	$769.00	
Check	003774	07/05/18	Vendor	TAMPA ELECTRIC	062218-5103 CHK	211012535103 5/18-6/18/18	CENTER OAK DR	001-543006-53901	$802.55	
Check	003775	07/12/18	Vendor	LANDSCAPE MAINTENANCE	135064	IRR INSPECTION RPRS 7/3/18	R&M-Irrigation	001-546041-53901	$96.01	
Check	003776	07/12/18	Vendor	LIVE OAK 1 C/O US BANK N.A.	010818-9542A	TRSF DS ASSESSMENTS	Due From Other Funds	131000	$15,057.48	
Check	003777	07/12/18	Vendor	TIMES PUBLISHING	648579-1	NOTICE OF MEETING 6/22/18	Legal Advertising	001-548002-51301	$684.00	
Check	003778	07/17/18	Employee	SHELDON J. COHEN	PAYROLL	July 17, 2018 Payroll Posting			$184.70	
Check	003779	07/17/18	Employee	NILESHKUMAR C. PATEL	PAYROLL	July 17, 2018 Payroll Posting			$184.70	
Check	003780	07/17/18	Employee	GEORGE A. MAYER, III	PAYROLL	July 17, 2018 Payroll Posting			$184.70	
Check	003781	07/17/18	Employee	JAMES W. HURLEY	PAYROLL	July 17, 2018 Payroll Posting			$183.87	
Check	003782	07/27/18	Vendor	INFRAMARK, LLC	32390	JULY 2018 MGMT FEES	ProfServ-Mgmt Consulting Serv	001-531027-51201	$4,019.00	
Check	003782	07/27/18	Vendor	INFRAMARK, LLC	32390	JULY 2018 MGMT FEES	Postage and Freight	001-541006-51301	$5.64	
Check	003782	07/27/18	Vendor	INFRAMARK, LLC	32390	JULY 2018 MGMT FEES	Printing and Binding	001-547001-51301	$13.55	
Check	003783	07/27/18	Vendor	KING ENGINEERING ASSOCIATES, I	101960	ENGG SVCS THRU JUNE 2018	ProfServ-Engineering	001-531013-51501	$1,889.52	
Check	003784	08/02/18	Vendor	AMERICAN ECOSYSTEMS, INC	1808219	AUG 2018 WATER MGMT	Contracts-Lakes	001-534084-53901	$1,791.00	
Check	003785	08/02/18	Vendor	FED EX	6-253-71438	JULY POSTAGE	Postage and Freight	001-541006-51301	$89.11	
Check	003786	08/02/18	Vendor	JAYMAN ENTERPRISES, LLC	505	REPAIR POTHOLES @ SHUMMARD	Misc-Contingency	001-549900-53901	$100.00	
Check	003787	08/02/18	Vendor	LANDSCAPE MAINTENANCE	135504	AUG GRNDS MAINT	Contracts-Landscape	001-534050-53901	$4,660.00	
Check	003787	08/02/18	Vendor	LANDSCAPE MAINTENANCE	135364	IRR CONTROLLERS	R&M-Irrigation	001-546041-53901	$394.76	
Check	003788	08/02/18	Vendor	TAMPA BAY TIMES	648579-2	NOTICE OF MEETING 6/29/18	Legal Advertising	001-548002-51301	$680.00	
Check	003789	08/02/18	Vendor	STRALEY & ROBIN	16005	GEN MATTERS THRU 7/15/18	ProfServ-Legal Services	001-531023-51401	$260.00	
Check	003790	08/10/18	Vendor	GRAU & ASSOCIATES	17178	AUDIT FY 2017	Auditing Services	001-532002-51301	$3,500.00	
Check	003791	08/22/18	Vendor	JAYMAN ENTERPRISES, LLC	543	REPAIR POTHOLES	Misc-Contingency	001-549900-53901	$100.00	
Check	003792	08/22/18	Vendor	KING ENGINEERING ASSOCIATES, I	102189	FEES THRU JULY 2018	ProfServ-Engineering	001-531013-51501	$5,367.67	
Check	003793	08/22/18	Vendor	STRALEY & ROBIN	16031	GEN MATTERS THRU 8/15/18	ProfServ-Legal Services	001-531023-51401	$180.00	
Check	003794	08/28/18	Vendor	INFRAMARK, LLC	33359	AUG 2018 MGMT FEES	ProfServ-Mgmt Consulting Serv	001-531027-51201	$4,019.00	
Check	003794	08/28/18	Vendor	INFRAMARK, LLC	33359	AUG 2018 MGMT FEES	Postage and Freight	001-541006-51301	$7.52	
ACH	DD109	07/10/18	Vendor	TAMPA ELECTRIC	061918-3046 ACH	***Voided Voided****			$0.00	
ACH	DD110	08/09/18	Vendor	TAMPA ELECTRIC	071918-3046 ACH	211001693046 JUNE & JULY	LIVE OAK PRESERV BLVD 6/14-7/13/18	001-543013-53901	$2,008.20	
ACH	DD110	08/09/18	Vendor	TAMPA ELECTRIC	071918-3046 ACH	211001693046 JUNE & JULY	SALES USE TAX CREDIT	001-543013-53901	($3,382.43)	
ACH	DD110	08/09/18	Vendor	TAMPA ELECTRIC	071918-3046 ACH	211001693046 JUNE & JULY	LIVE OAK PRESERV BLVD 5/15-6/13/18	001-543013-53901	$2,132.13	

Page 9

$56,470.62

Payment Register by Bank Account For the Period from 7/01/2018 to 8/31/2018 (Sorted by Check / ACH No.)

Pymt Type	Check / ACH No.	
Date	Payee Type	
Payee	
Invoice No.	
Payment Description	
Invoice / GL Description	
G/L Account #	Amount Paid	

Account Total	$56,470.62

Total Amount Paid

Total Amount Paid - Breakdown by Fund	
Fund		Amount	
General Fund - 001
Series 2013 Debt Service Fund - 202		41,413.14
15,057.48	
	Total	56,470.62	

3C

Notice of Meetings Live Oak No. 1
Community Development District

The Board of Supervisors of Live Oak No. 1 Community Development District will hold their meetings for Fiscal Year 2019 at the Live Oak Clubhouse, 9401 Oak Preserve Boulevard, Tampa, Florida, at 10:00 a.m. on the third Tuesday of every other month as follows:

October 16, 2018
December 18, 2018
February 19, 2019
April 16, 2019
June 18, 2019
August 20, 2019

Meetings may be continued to a date and time certain which will be announced at the meeting. There may be occasions when one or more Supervisors may participate by telephone. Any person requiring special accommodations at this meeting because of a disability or physical impairment should contact the District Office at (954) 603-0033 at least forty-eight (48) hours prior to the meeting. If you are hearing or speech impaired, please contact the Florida Relay Service by dialing 7-1-1, or 1-800-955-8771 (TTY) / 1-800-955-8770 (Voice), for aid in contacting the District Manager’s Office.
Each person who decides to appeal any decision made by the Board with respect to any matter considered at the meeting is advised that person will need a record of the proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which such appeal is to be based.

Andrew P. Mendenhall, PMP District Manager

Fourth Order of Business

4Ai.

Live Oak No. 1

Agenda Page 26

Community Development District

2018/2019 Insurance Proposal

Robin Faircloth
Public Risk Insurance Agency
P O Box 2416
Daytona Beach, FL 32115 Phone: 386-252-6176
Fax: 386-239-4049

PUBLIC RISK INSURANCE AGENCY TABLE OF CONTENTS
Overview	1
The Agency of Public Risk Insurance Agency An Introduction to Your Service Team Preferred Governmental Insurance Trust
Preferred Board of Trustees and Risk Advisory Members Claims Services & Safety and Risk Management Services
General Liability	2
Automobile Liability	3
Public Officials & Employment Practices Liability	4
Broker Recommendation/Premium Recapitulation	5
Notes of Importance Compensation Disclosures Carrier Financial Status Guide to Best’s Ratings
Items Required Prior to Binding	6
Acceptance of Proposal – Premium Recapitulation
Signed Acknowledgement of Non-Admitted Carrier Statement (if accepted) Signed and completed POL Application (if accepted)

THE AGENCY

Risk Management Associates, Inc. dba Public Risk Insurance Agency (PRIA) has established itself as one of the premier insurance services organizations for public entities in the United States. Our in-depth understanding of the unique risk exposures and operating environment of public entities allows us to tailor insurance products and services to effectively meet their needs. As the only independent insurance agency solely dedicated to the public entity market, we are uniquely qualified to meet and exceed the expectations of our clients. Our 20 years of insuring local governments has afforded us significant experience and insight into the unique challenges and constraints that our clients face. PRIA currently represents over 250 public entities in Florida.

PRIA is a wholly owned subsidiary of Brown & Brown, Inc. - the 6th largest independent insurance agency in the United States and 7th largest worldwide as ranked by Business Insurance Magazine. Brown & Brown brings the experience of representing hundreds of public entities nationally in addition to PRIA’s focus in Florida.

As a Brown & Brown company, PRIA has access to hundreds of insurance markets nationwide and in the international market. With premium volume exceeding $2,500,000,000 Brown & Brown’s volume results in a superior negotiating position and leverage with state specific, regional, national, and international insurers. The focus and experience of our team in all of these markets produces superior risk transfer options and risk control expertise for your entity.

PRIA develops customized and innovative approaches towards effectively managing your risk. Cost effective insurance products, professional service, and commitment to client’s needs are our primary goals. Proof of account satisfaction is reflected by a 97% business retention rate.

To fully serve our clientele, Public Risk Insurance Agency can offer coverage for other exposures such as: Bonds	Accidental Death & Dismemberment
Fiduciary Liability	Special Events
Primary and Excess Flood	Airport Liability
Workers’ Compensation	Aboveground & Underground Petroleum Tank Liability Environmental Liability

AN INTRODUCTION TO YOUR SERVICE TEAM

Account Executives	
Matt Montgomery
Executive Vice President	(386) 239-7245	mmontgomery@bbpria.com	
Robin Faircloth, CISR, CSRM
Director of Operations	(386) 239-4044	rfaircloth@bbpria.com	
Paul Dawson, ARM-P
Senior Vice President / Account Executive	(386) 239-4045	pdawson@bbpria.com	
Michelle Martin, CIC
Vice President / Account Executive	(386) 239-4047	mmartin@bbpria.com	
Brian Cottrell, CIC, CRM
Vice President / Account Executive	(386) 239-4060	bcottrell@bbpria.com	
Kyle Stoekel
Account Executive	(386) 944-5805	kstoekel@bbpria.com	
Michelle Perry
Account Executive	(386) 333-6047	mperry@bbpria.com	
Service Representatives	
Brittany O’Brien, CIC, CRM
Risk Management Department Leader	(386) 239-8823	bobrien@bbpria.com	
Melody Blake, ACSR
Account Representative	(386) 239-4050	mblake@bbpria.com	
Patricia Jenkins, CPSR
Account Representative	(386) 239-4042	pjenkins@bbpria.com	
Karen Bryan
Account Representative	(386) 239-4056	kbryan@bbpria.com	
Linda Burtchett
Account Representative	(386) 239-4043	lburtchett@bbpria.com	
Danielle Coggon, CISR
Account Representative	(386) 239-4048	dcoggon@bbpria.com	
Christina Carter, CIC
Account Representative	(386) 333-6069	ccarter@bbpria.com	
Alexa Gray
Assistant Account Representative	(386) 239-4040	agray@bbpria.com	

Certificate Requests: certificates@bbpria.com Claim Reporting: claims@bbpria.com

Our Service Team philosophy focuses on accountability at all levels of account management. Our goal is not simply to meet your service needs, but to exceed them. All of the employees at PRIA are dedicated to achieving this goal and distinguishing ourselves from the competition.

PREFERRED GOVERNMENTAL INSURANCE TRUST (Preferred) OVERVIEW

Several hundred members and millions in premiums prove that the Preferred Governmental Insurance Trust® fulfills what Florida needs: an insurance program exclusively customized and dedicated to the public sector. Preferred stays on the forefront of specialized insurance for property, casualty and workers’ compensation because it is non-profit and self-governed with a membership comprised solely of Florida public entities.

Preferred’s history dates back to 1999. Its robust membership and financial strength, including consistent growth of surplus, stem from its conservative platform of managed risk. Preferred is just that: preferred for unmatched public entity experience, innovation, stability and personalized service.

Preferred’s Member Types	
Municipalities	Counties	Special Districts	
Public Schools	Charter Schools	Sheriff Departments	
Housing Authorities	Aviation Authorities	Transit, Port & Utility Authorities	

Preferred’s Comprehensive Coverages	
Property	Workers’ Compensation	General Liability	
Automobile Liability	Automobile Physical Damage	Law Enforcement Liability	
Public Officials Liability	Employment Practices Liability	Educators’ Legal Liability	

The Power of Groups and People
What does a specialized insurance trust do for you? In the case of Preferred, it gives you the purchasing power of a very large trust with billions of covered property values—far more financial negotiating power than a single public entity can muster. As a Preferred member, you are part of a formidable Florida insurance trust.

The trust also transfers risks from any one public entity to the larger group. This provides all members of the trust better rating structures with less volatility. Preferred’s sole focus on government ensures that members’ unique needs are met.

Underwriting and Administration
Behind Preferred’s underwriting platform are decades of success built on integrity and market relationships. Our team of underwriters’ vast insurance expertise enhances the actuarial and scientific data used to underwrite individual risks within the trust. Services delivered are both broad and precise. Reliability is assured. The administrator for Preferred is Public Risk Underwriters of Florida, Inc.® (PRU), Florida’s premier public entity specialist of its kind. Preferred’s claims administrator is PGCS Claim Services. With more than 25 years in claims experience, PGCS is Florida’s foremost governmental third-party administration company.

Underwriting Highlights
Diverse risk financing options: guaranteed cost, deductible, self-insured retention, all lines aggregate
Competitive premium discounts based on favorable experience and sound safety practices
Flexibility of coverage design, including mono-line or package basis
Dynamic financial analysis conducted periodically to validate the trust’s superior financial standing

Administration
General counsel, defense counsel and litigation services by specialists in governmental law
Membership relations for networking and professional development
Legislative Pulse newsletter from Tallahassee-based law firm
Professional marketing that guarantees local agent support, governmental knowledge and an ever- growing group of members
Preferred News—a quarterly publication covering the spectrum of government insurance issues
State filing, accounting and independent CPA audited financials as needed

Preferred’s Expert Boards Know Your Business
Preferred is governed and guided by people working daily in all segments of Florida’s public sector – from municipalities to counties to schools to special taxing districts.

The Board of Trustees is comprised of elected public officials who work wisely and diligently to set policy, keeping Preferred as the premier public entity insurer of its kind.

Preferred Governmental Insurance Trust

Board of Trustees	
Dwight E. “Ed” Wolf, II	Chair	City of Wildwood
Mayor	
Chris Hoffman	Vice Chair	City of Jacksonville Beach
Commissioner	
Kathy Bryant	Secretary	Marin County
Commissioner	
Charles Walsey	Trustee	Cypress Grove, CDD
Chairman	
Fred Hawkins, Jr.	Trustee	Osceola County
Commissioner	
Gary Bruhn	Trustee	Town of Windermere
Mayor	
Tim Sullivan	Trustee	Lake County
Commissioner	
Brett Lowry	Trustee	City of Port St. Joe
Commissioner	

PREFERRED CLAIMS ADMINISTRATION

Preferred Governmental Claim Solutions, Inc. ® (PGCS) is the premier governmental third-party claims administrator in the state of Florida and also administers the claims for Preferred Governmental Insurance Trust (Preferred). Since its founding in 1956, PGCS has provided claims administration services exclusively to over 450 governmental entities including schools, cities, towns, counties, community development districts, and fire districts. Therefore, PGCS’s adjusters are extremely qualified to handle governmental tort liability and public sector workers’ compensation claims. They are experts at investigating and handling police and firefighters presumption claims. PGCS is sensitive to the politics involved in the handling of public entity claims.

PGCS’s claims administration program consists of workers’ compensation, general liability, bodily injury, personal injury, property, auto liability, auto physical damage, employment practices liability, school leaders/educators liability and public officials liability. Their claims staff has over 630 years of combined insurance experience and each has been with PGCS an average of 8 years. Claims are handled under strict supervision in accordance with the PGCS workers’ compensation and liability claim handling procedure manuals and the PGCS claim best practices manual. A random sampling of each adjuster’s claim files is audited on a monthly basis by a Quality Assurance Manager to ensure compliance.

PGCS provides their clients with a dedicated Subrogation Unit to pursue reimbursements from at-fault third parties. Their current recovery rate is fifty-nine (59) percent of the claim costs expended. PGCS also has a dedicated excess reporting and recovery unit for communication to and securing reimbursement from the excess and/or reinsurance carriers. In addition, PGCS provides a state-approved Special Investigation Unit (SIU) to prevent and pursue fraudulent claims. PGCS offers rewards up to
$10,000.00 for the arrest and conviction of persons committing workers’ compensation fraud. This service is provided via a twenty-four hour seven day a week hotline.

PGCS utilizes the RiskMaster system for claims processing. This system captures a wide variety of data and allows the adjuster to enter an unlimited number of claim notes, process reserve changes, and issue claim payments. Customized reports can be obtained from PGCS’s on-line system containing a multitude of data parameters that a client may choose to analyze. The system can be accessed by clients via their website at www.pgcs-tpa.com.

Communication with PGCS’s clients is the cornerstone of their claims administration program. Professional adjusters, nurses, management, quarterly in-depth claim review meetings, 24/7 claim reporting, utilization of attorneys specializing in public entity defense, litigation management, and return to work programs are just a sample of how PGCS has set the standard for the industry.

PGCS is committed to partnering with their clients to provide professional and aggressive claim management programs. While they are recognized as the leader in the industry, PGCS is always striving to improve the quality of their programs and expand the services that they offer.

PREFERRED SAFETY AND RISK MANAGEMENT SERVICES

The success of any public sector community is clearly tied to its ability to protect and preserve its human physical assets. This basic premise serves as the cornerstone of an effective Safety Management program and underscores the importance of Risk Control to the community. Preferred’s Safety and Risk Management Department is very aware of the valuable contribution a comprehensive risk control program makes to the bottom-line of any organization.

At Preferred, Safety consultations originate with one basic thought—Specific measures can be recommended to minimize or eliminate the exposures that cause accidents. This does not mean that the workplace become no-risk utopias, but we expect our consultants to recommend measures to control/minimize all types of accidents, injuries and illnesses to our Preferred clients’ operations and premises.

Stressing our problem solving skills… Preferred is dedicated to meeting the challenge of the complex problems facing public sector organizations…disarming these problems and converting them into factors, which work to the advantage of our clients. Our emphasis approach to risk control incorporates the following elements:

Exposure Identification – Assist management in determining areas where a chance of loss might exist.

Exposure Measurement and Analysis – Loss analysis and a review of the consequences of the exposures will be considered to develop alternative methods of control.

Determination and Selection of Appropriate Risk Control Methods – Based on measurement and analysis and after considering alternative approaches, specific recommendations and/or a custom design Risk Control plan will be formulated.

Training and Safety Management Consulting – After considering client needs specific training will be formulated and initiated to fit that need. Key personnel will be provided with the basic knowledge and skills they need to meet those identified needs. Program monitoring is accomplished through follow-up surveys with adjustments to the action plan made as needed. Specialty consulting services are available if necessary.

Preferred’s Safety and Risk Management Department evaluates the unique needs to each client, ultimately designing a program that is capable of being integrated into the overall risk control efforts of each client. Our management system’s direction to the problem solving approach is the foundation of our Safety and Risk Management Service.

GENERAL LIABILITY
Term:	October 1, 2018 to October 1, 2019

Company:	Preferred Governmental Insurance Trust (Preferred)

Form:	Occurrence

Limits of Liability:
General Liability
Bodily Injury and Property Damage	$1,000,000 per Occurrence Personal Injury and Advertising Injury	Included per Person or Organization Products / Completed Operation Agg	Included
Fire Damage	Included
Medical Payments	$5,000
Employee Benefits Liability	$1,000,000 per Occurrence

Deductible:	$0 per Occurrence

Coverage:
EMT/Paramedic Professional Services
Premises Operations
“Insured” Contracts
Host Liquor Liability
Broad Form Property Damage Subject to
$2,500 Personal Property of Others Sublimit
Watercraft Liability (under 52 feet). See policy form for limitations
Limited Worldwide Coverage
Additional Covered Party
Failure to Supply Water	Vicarious Law Enforcement Liability with a sublimit of $1,000,000.
Principle of Eminent Domain Including Inverse Condemnation, claims brought under the “Bert J. Harris, Jr., Private Property Rights Protection Act” $100,000 per Occurrence / Annual Aggregate.
Sewer Backup and Water Damage with a sublimit of $10,000/$200,000 for non- negligent claims and $200,000/$200,000 for negligent claims.
Herbicide	and	Pesticide	Sublimit	of
$1,000,000 or GL Limit, whichever is less.	

Notes of Importance:
Premium is not audited.
Defense Costs are paid in addition to policy limits.
In the event that an occurrence, accident or offense continues beyond the policy period, the applicable deductible would apply separately to each policy period in which the occurrence, accident or offense was committed or was alleged to have been committed.
Limits of Liability are subject to Florida Statute 768.28.
Deductible does not apply to claims expense.

GENERAL LIABILITY
Exclusions, but not limited to:
Expected or intended injury
Contractual Liability
Liquor Liability
Workers’ Compensation and similar laws
Employer’s Liability
Pollution
Aircraft, Auto or Watercraft
Mobile Equipment
War
Damage to Your Property, Product or Work
Damage to Impaired Property or Property Not Physically Injured
Recall of Products, Work or Impaired Property
Racketeering
Law Enforcement, except for vicarious liability arising out of an act or omission by a law enforcement agency that is not owned, operated or controlled by the “Covered party” if there is a contract with an outside agency to provide law enforcement for your entity.
Asbestos, Mold, Fungi, or Bacteria
Liability arising out of or caused or contributed to by any ownership, maintenance, operation, use, loading, unloading or control of or responsibility for any airfield, airport, aircraft, runway, hangar, building or other property or facility designed for, used, connected, associated or affiliated with or in any way related to aviation or aviation activities; this exclusion does not apply to premises exposure for those common areas open to the public including but not limited to parking areas, sidewalks, and terminal buildings.
Failure or inability to supply or any interruption of any adequate quantity of power, steam, pressure, or fuel
Subsidence, erosion or earth movement.
Hospital / Clinic Medical Malpractice or Health Care Facilities
Professional Health Care Services, but not including emergency medical services for first aid performed by emergency medical technicians, paramedics or Medical Director while in the course and scope of their duties.
ERISA
Actual or alleged illegal discrimination
Injunctive, declaratory or equitable relief
Actual or alleged deterioration, bursting breaking, leaking, inadequacy, design of, control of, maintenance of, or any other alleged responsibility for any structure device, or water course, natural or man-made, including, but not limited to: dams, reservoirs, levees, banks, embankments, gates, canals, ditches, gutters, sewers, aqueducts, channels, culvert, retaining walls, drains, tanks, watershed, or drains, a purpose of which is the containing, carrying, impeding, channeling, diverting, or draining of water or other liquid. Does not apply only as to the bursting or failure of man-made sewer, storm water, grey water or potable water supply pipes owned and maintained by Covered Party.
Sexual abuse after initial discover

AUTOMOBILE LIABILITY

Term:	October 1, 2018 to October 1, 2019

Company:	Preferred Governmental Insurance Trust (Preferred)

Limits of Liability:
(Based on 00 Vehicles)

Primary Bodily Injury and Property	$1,000,000 Any One Accident – Symbols 8, 9 Damage Liability – Combined

Personal Injury Protection	$10,000 – Statutory – Symbol 5

Medical Payments	Not Included

Uninsured Motorist	Rejected Liability Deductible:	$0 Each Accident
Coverage and Notes of Importance:

Defense Costs are paid in addition to policy limits.
Hired and non-owned liability is included.
Premium is based on number of vehicles and subject to adjustment if schedule is changed.
Limits of Liability are subject to Florida Statute 768.28.

AUTOMOBILE LIABILITY
Description of Covered Auto Designation Symbols:

SYMBOL		DESCRIPTION	
1	=	ANY “AUTO”	
2	=	ALL OWNED “AUTOS” ONLY. Only those “autos” you own and or lease (and for Liability Coverage any “trailers” you don’t own while attached to power units you own). This also includes all those “autos” you acquire ownership of after the coverage
agreement begins.	
3	=	OWNED PRIVATE PASSENGER “AUTOS” ONLY. Only the private passenger “autos” you won. This includes those private passenger “autos” you acquire ownership
of after the coverage agreement begins.	
4	=	OWNED “AUTOS” OTHER THAN PRIVATE PASSENGER “AUTOS” ONLY. Only
those “autos” you won that are not of the private passenger type (and for Liability Coverage any “trailers” you don’t own while attached to power units you own). This includes those “autos” not of the private passenger type you acquire ownership of after the coverage agreement begins.	
5	=	OWNED “AUTOS” SUBJECT TO NO-FAULT. Only those “autos” you own and or lease that are required to have No-Fault benefits in the state where they are licensed or principally garaged. This includes those “autos” you acquire ownership of after the
coverage agreement begins provided they are required to have No-Fault benefits in the state where they are licensed or principally garaged.	
6	=	OWNED “AUTOS” SUBJECT TO A COMPULSORY UNINSURED MOTORIST
LAW. Only those “autos” you own and or lease that because of the law in the state where they are licensed or principally garaged are required to have and cannot reject Uninsured Motorists Coverage. This includes those “autos” you acquire ownership of after the coverage agreement begins provided they are subject to the same state uninsured motorists requirement.	
7	=	SPECIFICALLY DESCRIBED “AUTOS”. Only those “autos” described in ITEM THREE of the Declarations for which a premium charge is shown (and for Liability Coverage any “trailers” you don’t own while attached to any power unit described in
ITEM THREE).	
8	=	HIRED “AUTOS” ONLY. Only those “autos” you hire rent or borrow. This does not
include any “auto” you lease, hire, rent, or borrow from any of your employees or partners or members of their households.	
9	=	NONOWNED “AUTOS” ONLY. Only those “autos” you do not own, hire, rent or borrow that are used in connection with your business. This includes “autos” owned by your employees or partners or members of their households but only while used in your
business or your personal affairs.	

PUBLIC OFFICIALS LIABILITY EMPLOYMENT PRACTICES LIABILITY
Options Overview

Terms & Conditions	Preferred Governmental Insurance Trust	Indian Harbor Insurance Co	
Insuring Agreements			
Limits			
Public Officials Liability (POL)			
Occurrence Limit	$1,000,000	$1,000,000	
Aggregate Limit	$1,000,000	$1,000,000	
Employment Practices Liability (EPL)			
Occurrence Limit	$1,000,000	$1,000,000	
Aggregate Limit	$1,000,000	$1,000,000	
Cyber / Network Security / Privacy Liability	$2,000,000	Not Covered	
			
Coverage Form	Claims Made	Claims Made	
Retro-Date	None-Full Prior Acts	None- Full Prior Acts	
Non-Monetary Coverage- DEFENSE ONLY			
Each Claim	$100,000	$25,000	
All Claims	$100,000	$50,000	
Legal Expenses	Outside Limit / Deductible does not apply	Outside Limit / Deductible applies	
Retentions	Each Claim	Each Claim	
Public Officials	$0	$2,500	
Non-Monetary Claims Defense	$0	$2,500	
Employment Practices Liability	$0	$10,000	
Public Crisis Event	$0	$5,000	
Premium	$2,000	$2,301	

PUBLIC OFFICIALS LIABILITY EMPLOYMENT PRACTICES LIABILITY OPTION 1 - INCUMBENT

Term:	October 1, 2018 to October 1, 2019

Company:	Indian Harbor Insurance Company (Rated A XV by A.M. Best)

Limit of Liability:

Coverage:	Limit:	Retentions:	
Policy Aggregate	$1,000,000		
Public Officials Management	$1,000,000	$ 2,500	
Employment Practices Liability	$1,000,000	$10,000	
Non-Monetary-Defense Only	$	25,000	$ 2,500	
Non-Monetary-Defense Aggregate	$	50,000		
Crisis Management	$	25,000	$ 5,000	

Form:	Claims Made

Retroactive Date:	Full Prior Acts

Terms and Conditions:
Completed, signed and dated application
25% Minimum Earned Premium
Premium is minimum and deposit and subject to audit.
All policy fees and inspection fees are fully earned and non-refundable. No flat cancellations.
This insurance is issued pursuant to the Florida Surplus Lines Laws. Entities insured by surplus lines carriers do not have the protection of the Florida Insurance Guaranty Act to the extent of any right of recovery for the obligation of an insolvent, unlicensed insurer.

Public Officials Liability Notes of Importance:
Defense costs are in addition to the policy limit.
The SIR applies to the defense costs.
Premium is audited.

PUBLIC OFFICIALS LIABILITY EMPLOYMENT PRACTICES LIABILITY OPTION 1 - INCUMBENT
Public Officials Liability Endorsements/Exclusions include but are not limited to:

Form Number	
Edition Date	
Description	
PN FL 10	2009-09-01	Florida Notice to Policyholders	
PGU POL 2000	2017-04-01	Public Officials and Employment Practices Liability Declarations	
IL MP 9104 0314 IHIO	2014-03-01	In Witness	
PGU 2002	2017-04-01	Schedule of Policy Forms and Endorsements	
PGU POL 2001	2017-04-01	Public Officials and Employment Practices Liability Insurance Policy	
PUG 1007 (POL)	2017-04-01	Specific Person or Entity Exclusion	
PGU 1052 (POL)	2017-04-01	Minimum Earned Premium Upon Cancellation	
PGU POL 1110	2017-04-01	Community Development Districts-Additional Exclusions	
XL-FLSOP	2010-11-01	Service of Process	
PN FL 03	2015-10-01	Florida Notice to Policyholders	
PN CW 01	2015-09-01	Notice to Policyholders – Fraud Notice	
PN CW 02	2015-10-01	Notice to Policyholders – Privacy Policy	
PN CW 05	2014-09-01	Notice to Policyholders – U.S. Treasury Department’s Office of Foreign	

Claims Made Policy:
When a policy is on a claims-made basis, coverage triggers based on the actual filing date or receipt of the claim, in addition to the date of loss or injury. It handles any insured loss or claim filed during the policy period, regardless of when the actual loss or injury occurred, subject to the retroactive date on the declarations. Claims-made coverage applies only to covered losses that occur after the retroactive date.

Extended Reporting Periods:
XL provides the following Extended Reporting Periods options in the event coverage is cancelled or non- renewed:

Basic Extended Reporting Period – continued coverage granted for a period of 60 days following the effective date of termination or nonrenewal, but only for Claims first made during the 60 days and arising from Wrongful Acts taking place prior to the effective date of the termination or nonrenewal.

Optional Extended Reporting Period – The Public Entity shall have the right to purchase an Optional Extended Reporting Period for up to 3 years following the effective date of the cancellation or nonrenewal, as shown below:

o Option 1 – 75% for 1 Year Option 2 – 125% for 2 Years Option 3 – 150% for 3 Years

but only for Claims first made during the Optional Extended Reporting Period and arising from Wrongful Acts taking place prior to the effective date of the termination or nonrenewal.

PUBLIC OFFICIALS LIABILITY EMPLOYMENT PRACTICES LIABILITY OPTION 2 - PREFERRED

Term:	October 1, 2018 to October 1, 2019

Company:	Preferred Governmental Insurance Trust (Preferred)

Form:	Claims Made – Duty to Defend

Retroactive Date:	Full Prior Acts – POL and EPLI 10/01/2018 – Cyber Liability

Coverage:	Pays damages the insured becomes legally obligated to pay because of a “wrongful act” arising out of the discharge of duties

Limits of Liability:
Public Officials Liability	$1,000,000 per Claim
$1,000,000 Annual Aggregate
Employment Practices Liability	$1,000,000 per Claim
$1,000,000 Annual Aggregate
Cyber Liability*	$2,000,000 each claim
$2,000,000 Aggregate for all Notification Costs
$2,000,000 Aggregate for all Regulatory Fines & Expenses
$250,000 Social Engineering Financial Fraud Sublimit
$250,000 PCI DSS Sublimit

*Coverages included in Cyber Liability include the following:
Media Content Services	First Party Business Interruption	Privacy	
First Party Crisis Management	First Party Extortion Threat	Network Security	

Deductibles:
Public Officials Liability	$0 per Claim
Employment Practices Liability	$0 per Claim
Cyber Liability	Same as Public Officials Liability Deductible

Supplementary Payments:
Employee pre-termination legal consultation services - $2,500 per employee/$5,000 aggregate.

Non-Monetary claims defense costs subject to a $100,000 aggregate limit and the terms and conditions of the policy.

Notes of Importance:

PUBLIC OFFICIALS LIABILITY EMPLOYMENT PRACTICES LIABILITY OPTION 2 - PREFERRED

Defense Costs are paid in addition to policy limits.
Deductible does not apply to claims expense.
Broadened definition of “Who is an Insured.”
Limits of Liability are subject to Florida Statute 768.28.
Exclusions, but not limited to:
Criminal Acts
Non-Monetary relief except as provided in the Supplementary Payments
Bodily Injury, Personal Injury, Property Damage, Advertising Injury
Damages arising out of Inverse Condemnation, Eminent Domain, Temporary or Permanent taking, Adverse Possession, Dedication by adverse Use, Condemnation Proceedings, or claims brought under Florida Statute 70.001 the “Bert J. Harris Jr., Private Property Rights Protection Act” or any similar claim by whatever named called.
War, Invasion, Acts of foreign enemies, hostiles or warlike operations, strike, lock-out, riot, civil war, rebellion, revolution, insurrection or civil commotion
Failure to effect and maintain insurance
Fiduciary Liability
Pollution
Workers’ Compensation, Employers Liability and similar laws
Nuclear
ERISA of 1974, any similar state or local laws, and any rules and regulations promulgated thereunder and amendments thereto.
Infringement of copyright, trademark, plagiarism, piracy or misappropriation of any ideas or other intellectual property
Contractual Liability
Health Care Professional or Health Care Facilities
Prior and Pending claims
Workers’ Adjustment and Retraining Notification Act, OSHA, RICO, or ADA
Law Enforcement Activities
Insured vs. Insured
Bonds, Taxes or Construction contracts
Collective Bargaining Agreements
Capital Improvement to make property more accessible or accommodating to disabled persons
Punitive Damages
Return or improper assessment of taxes, assessments, penalties, fines, fees

PUBLIC OFFICIALS LIABILITY EMPLOYMENT PRACTICES LIABILITY OPTION 2 - PREFERRED

Claims Made Policy:

When a policy is on a claims-made basis, coverage triggers based on the actual filing date or receipt of the claim, in addition to the date of loss or injury. It handles any insured loss or claim filed during the policy period, regardless of when the actual loss or injury occurred, subject to the retroactive date on the declarations. Claims-made coverage applies only to covered losses that occur after the retroactive date.

Extended Reporting Periods:

Preferred provides the following Extended Reporting Periods options in the event coverage is cancelled or non-renewed:

Automatic Extended Reporting Period – continued coverage granted for a period of 60 days following the effective date of termination or nonrenewal, but only for Claims first made during the 60 days and arising from Wrongful Acts taking place prior to the effective date of the termination or nonrenewal.

Optional Extended Reporting Period – The Public Entity shall have the right, upon payment of up to 200% of the expiring premium, to purchase an Optional Extended Reporting Period, for the period of 12 months following the effective date of the cancellation or nonrenewal, but only for Claims first made during the Optional Extended Reporting Period and arising from Wrongful Acts taking place prior to the effective date of the termination or nonrenewal.

PREMIUM RECAPITULATION

	Annual Premium	Check Option	
		Accept	Reject	
Public Officials & Employment Practices Liability				
Option 1- Public Officials/Employment Practices Liability - Incumbent	$ 2,266.00			
Policy Fee	 	$	35.00				
Total – Option 1	$ 2,301.00			
Option 2- Public Officials/Employment Practices Liability - Preferred	
$ 2,000.00			

Preferred Governmental Insurance Trust 2nd Year Anniversary Endorsement:	
Package		
General Liability	$ 4,500.00	
Automobile Liability	 	$	500.00		
TOTAL PREMIUM	$ 5,000.00	

I authorize PRIA to request the underwriters to bind coverage on the items indicated above and acknowledge receipt of the Compensation and Financial Condition Disclosure(s) provided in this proposal.

(Signature)

(Name & Title)

(Date)

Notes of Importance:

Quotes provided in the proposal are valid until 10/01/2018. After this date terms and conditions are subject to change by the underwriters.

Preferred is not subject to the Florida Insurance Guaranty Act, in the event it becomes unable to meet its claims payment obligations. However, insured is named on excess of loss policies.
Some of the Carriers of the Preferred excess of loss policies are issued pursuant to the FL Surplus Lines laws. Entities insured by surplus lines carriers do not have the protection of the FL Insurance Guaranty Act to the extent of any right of recovery for the obligation of an insolvent, unlicensed insurer.
Quote is subject to review and acceptance by Preferred Board of Trustees.
Premiums are subject to change if all lines of coverage quoted are not bound. Premiums are subject to 25% minimum premium upon binding.
Not all coverages requested may be provided in this quotation.
Flood quotes from NFIP may be available. Please advise your agent if you have property located in zones A or V and would like to have separate NFIP quotes.

The Trust requires all Members to maintain valid and current certificates of workers’ compensation insurance for all work performed by persons other than its employees.
The total premium is due within 30 days of inception. Premium financing can be arranged if needed.
Quote is not bound until written orders to bind are received from the insured and the Trust subsequently accepts the risk.

Should signed application reveal differing details/data than original application received, the entire quote/binder is subject to revision and possible retraction.
Higher limits of liability may be available. Please consult with your agent.
This proposal is based upon exposures to loss made known to the Public Risk Insurance Agency. Any changes in exposures (i.e. new operations, new acquisitions of property or change in liability exposure) need to be promptly reported to us in order that proper coverage may be put into place.
This proposal is intended to give a brief overview. Please refer to coverage agreements for complete information regarding definition of terms, deductibles, sub-limits, restrictions and exclusions that may apply. In the event of any differences, the policy will prevail.

Retail Compensation Disclosure

In addition to the commissions or fees received by us for assistance with the placement, servicing, claims handling, or renewal of your insurance coverages, other parties, such as excess and surplus lines brokers, wholesale brokers, reinsurance intermediaries, underwriting managers and similar parties, some of which may be owned in whole or in part by Brown & Brown, Inc., may also receive compensation for their role in providing insurance products or services to you pursuant to their separate contracts with insurance or reinsurance carriers. That compensation is derived from your premium payments. Additionally, it is possible that we, or our corporate parents or affiliates, may receive contingent payments or allowances from insurers based on factors which are not client-specific, such as the performance and/or size of an overall book of business produced with an insurer. We generally do not know if such a contingent payment will be made by a particular insurer, or the amount of any such contingent payments, until the underwriting year is closed. That compensation is partially derived from your premium dollars, after being combined (or “pooled”) with the premium dollars of other insured’s that have purchased similar types of coverage. We may also receive invitations to programs sponsored and paid for by insurance carriers to inform brokers regarding their products and services, including possible participation in company-sponsored events such as trips, seminars, and advisory council meetings, based upon the total volume of business placed with the carrier you select. We may, on occasion, receive loans or credit from insurance companies. Additionally, in the ordinary course of our business, we may receive and retain interest on premiums you pay from the date we receive them until the date of premiums are remitted to the insurance company or intermediary. In the event that we assist with placement and other details of arranging for the financing of your insurance premium, we may also receive a fee from the premium finance company.

Questions and Information Requests: Should you have any questions or require additional information, please contact this office at 386-252-6176 or, if you prefer, submit your question or request online at http://www.bbinsurance.com/customerinquiry.shtml.

Wholesale Business Compensation Disclosure

Wholesale Broker/Managing General Agent: MacDuff Underwriters Inc.

This intermediary is owned in whole or part by Brown & Brown, Inc., the parent company of Public Risk Insurance Agency. Brown & Brown entities operate independently and are not required to utilize other companies owned by Brown & Brown, Inc., but routinely do so. In addition to providing access to the insurance company, the Wholesale Insurance Broker/Managing General Agent may provide additional services including, but not limited to: underwriting; loss control; risk placement; coverage review; claims coordination with insurance company; and policy issuance. Compensation paid for those services may be up to 15% of the premium you pay for coverage, and any compensation paid for those services is derived from your premium payment.

PREFERRED Compensation Disclosure

We appreciate the opportunity to assist with your insurance needs. Information concerning additional compensation paid to other entities for this placement and related services appears below. Please do not hesitate to contact us if any additional information is required.

Our office is owned by Brown & Brown, Inc. Brown & Brown entities operate independently and are not required to utilize other companies owned by Brown & Brown, Inc., but routinely do so.

For the 2017 – 2018 policy year, your insurance was placed with Preferred Governmental Insurance Trust (Preferred). Preferred is an insurance trust formed by Florida public entities through an Interlocal Agreement for the purpose of providing its members with an array of insurance coverages and services. Preferred has contracted with entities owned by Brown & Brown, Inc. to perform various services. As explained below, those Brown & Brown entities are compensated for their services.

Preferred has contracted with Public Risk Underwriters (PRU), a company owned by Brown & Brown, Inc., to administer Preferred’s operations. The administrative services provided by PRU to Preferred include:

Underwriting
Coverage review
Marketing
Policy Review
Accounting
Issuance of Preferred Coverage Agreements
Preferred Member Liaison
Risk Assessment and Control

Pursuant to its contract with Preferred, PRU receives an administration fee, based on the size and complexity of the account, of up to 12.5% of the premium you pay to Preferred. PRU may also receive commissions from insurance companies with whom it places your coverage, which commissions are derived from the premium you pay to Preferred. Multiple underwriters may be involved in the placement of your coverage. If so, they also may be compensated for their services from the premium you pay to Preferred.

Preferred has also contracted with Preferred Governmental Claims Solutions (PGCS), a company owned by Brown & Brown, Inc., for purposes of administering the claims of Preferred members. The services provided by PGCS to Preferred may include:

Claims Liaison with Insurance Company
Claims Liaison with Preferred Members
Claims Adjustment

PREFERRED Compensation Disclosure (continued)

Pursuant to its contract with Preferred, PGCS receives a claims administration fee for those accounts which PGCS services of up to 5% of the non-property portion of the premiums you pay to Preferred.

Preferred also utilizes wholesale insurance brokers, some of which (such as Peachtree Special Risk Brokers and MacDuff Underwriters) are owned by Brown & Brown, Inc., for the placement of Preferred’s insurance policies, and for individual risk placements for some Preferred members (excess and surplus lines, professional liability coverage, etc.). The wholesale insurance broker may provide the following services:

Risk Placement
Coverage review
Claims Liaison with Insurance Company
Policy Review
Current Market Intelligence

The wholesale insurance broker’s compensation is derived from your premium, and is largely dictated by the insurance company. It typically ranges between 10% and 17% of the premiums you pay to Preferred for your coverage. Some wholesale brokers used by Brown & Brown to place your coverage may also act as Managing General Agents for various insurance companies, and may be compensated directly by those insurance companies for their services in placing and maintaining coverage with those particular companies.

The wholesale insurance brokerage utilized in the placement of property insurance was Peachtree Special Risk Brokers, which is a company owned by Brown & Brown Inc. Furthermore, any professional liability coverage afforded by the package of insurance you purchased was acquired through Apex Insurance Services, which is also a company affiliated with Brown & Brown Inc.

NOTICE OF CARRIER FINANCIAL STATUS

Risk Management Associates, Inc. dba Public Risk Insurance Agency, and its parent company, Brown & Brown, Inc. (collectively “Brown & Brown”) do not certify, warrant or guarantee the financial soundness or stability of any insurance carrier or alternative risk transfer or pooling entity. We endeavored to place your coverage with an insurance carrier with an A.M. Best Company financial rating of “A-” or better.* While Brown & Brown cannot certify, warrant or guarantee the financial soundness or stability of any insurance carrier or alternative risk transfer or pooling entity or otherwise predict whether the financial condition of any such entity might improve or deteriorate, we are hereby providing you with notice and disclosure of financial condition so that you can make an informed decision regarding the placement of coverage. Accordingly, with receipt of this notice you acknowledge the following with regard to the placement and any subsequent renewal of the coverage indicated below:

Brown & Brown may have other options for your insurance placement, including quotations with insurance carriers holding an “A-” or better rating from A.M. Best Company. Alternative quotes may be available with an A- or better rated carrier upon your request.

Coverage is being placed through Preferred Governmental Insurance Trust (“Preferred”), which is as a Florida local government self-insurance fund established pursuant to Section 624.4622, Florida Statutes, as such Preferred is not rated by the A.M. Best Company.

Preferred is not subject to the protections afforded by any state guaranty fund or association.

The financial condition of insurance companies and other coverage providers including local government self-insurance funds like Preferred may change rapidly and that such changes are beyond the control of Brown & Brown.

You should review the financial and membership information from Preferred and agree to abide by the conditions of membership established by Preferred.

You should consider the information provided, including the Preferred coverage quote and coverage placement and review it with your accountants, legal counsel and advisors.

Named Insured:	Live Oak No. 1 Community Development District	
Policy Number:	PK2FL1 0294038 16-11	
Policy Period:	10/1/2018-10/1/2019	
Date of Notice:	09/06/2018	

* A.M. Best Rating Guide: Rating for Stability: A++ to D = Highest to lowest rating
Rating for Assets/ Surplus: 15 to 1 - Largest to smallest rating

	
Guide to Bests Ratings	
Best Category	Rating	Description	
Secure	A++	Superior	
Secure	A+	Superior	
Secure	A	Excellent	
Secure	A-	Excellent	
Secure	B++	Very Good	
Secure	B+	Very Good	
Vulnerable	B	Fair	
Vulnerable	B-	Fair	
Vulnerable	C++	Marginal	
Vulnerable	C+	Marginal	
Vulnerable	C	Weak	
Vulnerable	C-	Weak	
Vulnerable	D	Poor	
Vulnerable	E	Under Regulatory Supervision	
Vulnerable	F	In Liquidation	
Vulnerable	S	Rating Suspended	
Not Rated	NR-1	Insufficient Data	
Not Rated	NR-2	Insufficient Size and/or operating experience	
Not Rated	NR-3	Rating Procedure Inapplicable	
Not Rated	NR-4	Company Request	
Not Rated	NR-5	Not Formally Followed	
Rating Modifier	u	Under Review	
Rating Modifier	q	Qualified	
Affiliation Code	g	Group	
Affiliation Code	p	Pooled	
Affiliation Code	r	Reinsured	
Guide to Best’s Financial Size Categories	
Reflects size of	I	Less than $1,000,000	
insurance company	II	$1,000,000 - $2,000,000	
based on their	III	$2,000,000 - $5,000,000	
capital, surplus	IV	$5,000,000 - $10,000,000	
and conditional	V	$10,000,000 - $25,000,000	
reserve funds in	VI	$25,000,000 - $50,000,000	
U.S. dollars.	VII	$50,000,000 - $100,000,000	
	VIII	$100,000,000 - $250,000,000	
	IX	$250,000,000 - $500,000,000	
	X	$500,000,000 - $750,000,000	
	XI	$750,000,000 - $1,000,000,000	
	XII	$1,000,000,000 - $1,250,000,000	
	XIII	$1,250,000,000 - $1,500,000,000	
	XIV	$1,500,000,000 - $2,000,000,000	
	XV	Greater than $2,000,000,000	

Public Risk Insurance Agency always strives to place your coverage with highly secure insurance companies. We cannot, however, guarantee the financial stability of any carrier.

STATEMENT ACKNOWLEDGING THAT COVERAGE HAS BEEN PLACED WITH A NON-ADMITTED CARRIER

Per Florida Statute, the insured is required to sign the following E&S disclosure:

The undersigned hereby agrees to place insurance coverage in the surplus lines market and understands that superior coverage may be available in the admitted market and at a lesser cost. Persons insured by surplus lines carriers are not protected by the Florida Insurance Guaranty Association with respect to any right of recovery for the obligation of an insolvent unlicensed insurer.

Cedar Hammock Community Development District		
Named Insured		
Signature of Insured’s Authorized Representative	Date	

Indian Harbor Insurance Company		
Name of Excess and Surplus Lines Carrier		

  Public Officials/Employment Practices Liability		
  POL0951199		
Type of Insurance	Renewal of Policy Number	

  10/01/2018		
  Florida		
Effective/Expiration Date of Coverage	State	

NOTICE TO WEST VIRGINIA APPLICANTS: Any person who knowingly presents a false or fraudulent claim for payment of a loss or benefit or knowingly presents false information in an application for insurance is guilty of a crime and may be subject to fines and confinement in prison.

NOTICE TO ALL OTHER STATES: Any person who knowingly and willfully presents false information in an application for insurance may be guilty of insurance fraud and subject to fines and confinement in prison. (In Oregon, the aforementioned actions may constitute a fraudulent insurance act which may be a crime and may subject the person to penalties).

NOTICE TO NEW YORK APPLICANTS: Any person who knowingly and with intent to defraud any insurance company or other person files an application for insurance or statement of claim containing any materially false information, or conceals for the purpose of misleading, information concerning any fact material thereto, commits a fraudulent insurance act, which is a crime, and shall also be subject to a civil penalty not to exceed five thousand dollars and the stated value of the claim for each such violation.

AUTHORIZED REPRESENTATIVE; APPLICANT’S SIGNATURE:

Provide the name and title of the individual designated to receive any and all notices from the insurer concerning any policy issued as a result of this application (please type or print).

Name: Title:

Paula Davis Insurance Coordinator

Attestation: The authorized signer of this application attests to the best of his/her knowledge that statements set forth herein are true; that no fact, circumstance nor situation indicating the probability of a claim or action now known to any entity, official, or employee has not been declared; and it is agreed by all concerned that omission of such information shall exclude any such claim or action from coverage under the insurance being applied for. It is further acknowledged that the signing of this application does not bind the signer to purchase the insurance. However, it is agreed that this Application shall be the basis of the contract and any policy which might be issued.

 Authorized Signatory of Entity	Date

 Print Name and Title	Phone Number

AGENCY INFORMATION

Agency Name:

PRIA

Contact: Address City: Phone:

Karen Bryan

P.O. Box 2416 Daytona Beach 386-252-6176

State: FL

Fax

Zip:

32115

Will you make surplus lines filings if necessary?	Yes	No

Provide your surplus lines license number: