Agenda Page 1

LIVE OAK NO. 1 COMMUNITY DEVELOPMENT DISTRICT

February 18, 2020 AGENDA PACKAGE

Agenda Page 2
Live Oak No. 1 Community Development District

Inframark, Infrastructure Management Services
210 North University Drive Suite 702, Coral Springs, Florida 33071 Phone: 954-603-0033 Fax: 954-345-1292

February 11, 2020 Board of Supervisors
Live Oak No. 1 Community Development District

Dear Board Members:

The meeting of the Board of Supervisors of the Live Oak No. 1 Community Development District will be held Tuesday, February 18, 2020 at 10:00 a.m. at the Live Oak Clubhouse, 9401 Oak Preserve Boulevard, Tampa, Florida. Following is the advanced agenda for the meeting:

Call to Order

Public Comments on Agenda Items

Consent Agenda
Approval of the Minutes of the December 17, 2019 Meeting
Approval of the Financial Statements
Staff Reports
Attorney
Engineer

Supervisors’ Requests

Audience Comments

Adjournment

Any additional supporting material not included in the agenda package for the items listed will be distributed at the meeting. The balance of the agenda is routine in nature. If you have any questions, please contact me.

Sincerely,

Andrew P. Mendenhall, PMP

District Manager

Agenda Page 3

Third Order of Business

Agenda Page 4

3A.

Agenda Page 5

MINUTES OF MEETING LIVE OAK NO. 1
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Live Oak No. 1 Community Development District was held on Tuesday, December 17, 2019 at 10:00 a.m. in the Live Oak Clubhouse, 9401 Oak Preserve Boulevard, Tampa, Florida.
Present and Constituting a Quorum were:

Michael Ceparano	Chairman
Sheldon Cohen	Vice Chairman
Nilesh Patel	Assistant Secretary
Jim Hurley	Assistant Secretary

Also, present:
Andrew P. Mendenhall	District Manager
Vincent Galiano	District Engineer Residents
The following is a summary of the minutes and actions taken.
FIRST ORDER OF BUSINESS	Call to Order and Roll Call SECOND ORDER OF BUSINESS	Public Comments on Agenda Items
None.

THIRD ORDER OF BUSINESS	Consent Agenda
Approval of the Minutes of the October 15, 2019 Meeting
Approval of the Financial Statements

ON MOTION by Mr. Ceparano seconded by Mr. Patel with all in favor, the Consent Agenda was approved. 4-0

FOURTH ORDER OF BUSINESS	Staff Reports

Manager
Attorney

Unapproved

Agenda Page 6
December 17, 2019	Live Oak 1 CDD

The District Attorney sent an email in regard to the sidewalk’s located near the north and south commercial areas
He noted he will follow up with the Board with the ownership details.
Engineer
The Engineer also sent an email noting he did not have additional reports.
Updates he did provide were in regard to SWFMD maintance report.
List of recommendation was provided to SWFMD.
Biomass noted their concerns are clearing out the catch basins as they are not marked on the map.
Brief discussion ensued.

SIXTH ORDER OF BUSINESS	Supervisors’ Request
None.

SEVENTH ORDER OF BUSINESS	Audience Comments
None.

EIGHTH ORDER OF BUSINESS	Adjournment

On MOTION by Mr. Patel seconded by Mr. Cohen with all in favor, the meeting was adjourned. 4-0

Michael Ceparano
Chairman

2
Unapproved

Agenda Page 7

3B.

Agenda Page 8

LIVE OAK NO. 1
Community Development District

Financial Report

January 31, 2020

Agenda Page 9
LIVE OAK NO. 1
Community Development District

Table of Contents

FINANCIAL STATEMENTS

Balance Sheet	Page 1

Statement of Revenues, Expenditures and Changes in Fund Balances

General Fund	Pages 2 - 3

Debt Service Fund	Page 4

SUPPORTING SCHEDULES

Non-Ad Valorem Special Assessments	Page 5

Cash & Investment Report	Page 6

Bank Reconciliation	Page 7

Payment Register by Bank Account	Page 8

Agenda Page 10

LIVE OAK NO. 1
Community Development District

Financial Statements
(Unaudited)

January 31, 2020

LIVE OAK NO. 1
Community Development District

Agenda Page 11
Governmental Funds

Balance Sheet
January 31, 2020

ACCOUNT DESCRIPTION

GENERAL FUND

SERIES 2013 DEBT SERVICE
FUND	TOTAL

ASSETS

Cash - Checking Account
Investments:	$	73,870	$	-	$	73,870	
Certificates of Deposit - 12 Months	358,393	-	358,393	
Certificates of Deposit - 3 Months	211,733	-	211,733	
Certificates of Deposit - 6 Months	668,574	-	668,574	
Money Market Account	687,537	-	687,537	
Reserve Fund	-	43,917	43,917	
Revenue Fund	-	553,455	553,455	
Prepaid Items	1,791	-	1,791	
Utility Deposits - TECO	1,375	-	1,375	
TOTAL ASSETS	$ 2,003,273	$	597,372	$ 2,600,645	

LIABILITIES				
Accounts Payable	$	6,975	$	-	$	6,975	
Accrued Expenses	6,739	-	6,739	
TOTAL LIABILITIES	13,714	-	13,714	

FUND BALANCES
Nonspendable:
Prepaid Items	

1,791	

-	

1,791	
Deposits	1,375	-	1,375	
Restricted for:
Debt Service	
-	
597,372	
597,372	
Assigned to:				
Operating Reserves	65,647	-	65,647	
Reserves - Infrastructure	297,500	-	297,500	
Reserves - Ponds	1,153,210	-	1,153,210	
Unassigned:	470,036	-	470,036	
TOTAL FUND BALANCES	$ 1,989,559	$	597,372	$ 2,586,931	
TOTAL LIABILITIES & FUND BALANCES	$ 2,003,273	$	597,372	$ 2,600,645	

Page 1

Community Development District

General Fund

LIVE OAK NO. 1

Agenda Page 12

Statement of Revenues, Expenditures and Changes in Fund Balances

For the Period Ending January 31, 2020

REVENUES	

ACCOUNT DESCRIPTION	ANNUAL ADOPTED BUDGET	
YEAR TO DATE BUDGET	
YEAR TO DATE ACTUAL	
VARIANCE ($) FAV(UNFAV)	YTD ACTUAL AS A % OF ADOPTED BUD	
JAN-20 ACTUAL	

Interest - Investments	
$	7,500	
$	2,500	
$	8,945	
$	6,445	
119.27%	
$	952	
Interest - Tax Collector	-	-	163	163	0.00%	163	
Special Assmnts- Tax Collector	456,918	422,238	420,913	(1,325)	92.12%	24,738	
Special Assmnts- Discounts	(18,277)	(16,890)	(16,688)	202	91.31%	(844)	
TOTAL REVENUES	446,141	407,848	413,333	5,485	92.65%	25,009	
EXPENDITURES							

Administration	
P/R-Board of Supervisors	8,000	8,000	1,200	6,800	15.00%	-	
FICA Taxes	612	230	92	138	15.03%	-	
ProfServ-Arbitrage Rebate	600	-	-	-	0.00%	-	
ProfServ-Engineering	11,000	3,668	889	2,779	8.08%	-	
ProfServ-Legal Services	4,000	1,332	868	464	21.70%	-	
ProfServ-Mgmt Consulting Serv	48,228	16,076	16,076	-	33.33%	4,019	
ProfServ-Special Assessment	12,500	12,500	12,500	-	100.00%	-	
ProfServ-Trustee Fees	2,694	1,250	1,235	15	45.84%	-	
Auditing Services	5,023	-	-	-	0.00%	-	
Postage and Freight	230	80	74	6	32.17%	4	
Insurance - General Liability	7,596	7,596	4,500	3,096	59.24%	-	
Insurance - Vehicle	-	-	500	(500)	0.00%	-	
Public Officials Insurance	-	-	2,000	(2,000)	0.00%	-	
Printing and Binding	200	68	53	15	26.50%	13	
Legal Advertising	700	-	-	-	0.00%	-	
Misc-Bank Charges	300	100	104	(4)	34.67%	-	
Misc-Assessmnt Collection Cost	9,138	8,444	8,085	359	88.48%	478	
Misc-Web Hosting	1,000	333	46	287	4.60%	-	
Office Supplies	50	17	-	17	0.00%	-	
Annual District Filing Fee	175	175	175	-	100.00%	-	
Total Administration	112,046	59,869	48,397	11,472	43.19%	4,514	

Field
Contracts-Landscape	

55,920	

18,640	

18,640	

-	

33.33%	

4,660	
Contracts-Lakes	21,492	7,164	7,164	-	33.33%	1,791	
Electricity - General	8,757	2,919	2,926	(7)	33.41%	728	
Electricity - Streetlighting	27,873	9,291	7,925	1,366	28.43%	3,950	
R&M-Irrigation	500	-	-	-	0.00%	-	
R&M-Wetland Monitoring	15,000	5,000	-	5,000	0.00%	-	
Misc-Hurricane Expense	3,000	-	-	-	0.00%	-	
Misc-Contingency	18,001	5,000	1,830	3,170	10.17%	-	
Reserve - Ponds	183,552	183,552	6,250	177,302	3.41%	-	
Total Field	334,095	231,566	44,735	186,831	13.39%	11,129	

TOTAL EXPENDITURES	
446,141	
291,435	
93,132	
198,303	
20.88%	
15,643	

Page 2

Community Development District

General Fund

LIVE OAK NO. 1

Agenda Page 13

Statement of Revenues, Expenditures and Changes in Fund Balances

For the Period Ending January 31, 2020

ANNUAL ADOPTED
ACCOUNT DESCRIPTION	BUDGET	
YEAR TO DATE BUDGET	
YEAR TO DATE ACTUAL	
VARIANCE ($) FAV(UNFAV)	YTD ACTUAL AS A % OF
ADOPTED BUD	
JAN-20 ACTUAL	

Excess (deficiency) of revenues							
Over (under) expenditures	-	116,413	320,201	203,788	0.00%	9,366	
Net change in fund balance	$	-	$	116,413	$	320,201	$	203,788	0.00%	$	9,366	

FUND BALANCE, BEGINNING (OCT 1, 2019)	
1,669,358	
1,669,358	
1,669,358				
FUND BALANCE, ENDING	$	1,669,358	$	1,785,771	$	1,989,559				

Page 3

Community Development District

Series 2013 Debt Service Fund

LIVE OAK NO. 1

Agenda Page 14

Statement of Revenues, Expenditures and Changes in Fund Balances

For the Period Ending January 31, 2020

REVENUES	

ACCOUNT DESCRIPTION	ANNUAL ADOPTED BUDGET	
YEAR TO DATE BUDGET	
YEAR TO DATE ACTUAL	
VARIANCE ($) FAV(UNFAV)	YTD ACTUAL AS A % OF ADOPTED BUD	
JAN-20 ACTUAL	

Interest - Investments	
$	-	
$	-	
$	1,122	
$	1,122	
0.00%	
$	342	
Special Assmnts- Tax Collector	477,357	441,126	439,741	(1,385)	92.12%	25,844	
Special Assmnts- Discounts	(19,094)	(17,645)	(17,435)	210	91.31%	(881)	

TOTAL REVENUES	458,263

EXPENDITURES	
423,481	
423,428	
(53)	
92.40%	
25,305	

Administration
Misc-Assessmnt Collection Cost	9,547	

8,822	

8,446	

376	

88.47%	

499	
Total Administration	9,547	8,822	8,446	376	88.47%	499	

Debt Service							
Principal Debt Retirement	270,000	-	-	-	0.00%	-	
Interest Expense	170,451	85,226	85,226	-	50.00%	-	
Total Debt Service	440,451	85,226	85,226	-	19.35%	-	

TOTAL EXPENDITURES	
449,998	
94,048	
93,672	
376	
20.82%	
499	
Excess (deficiency) of revenues Over (under) expenditures	

8,265	

329,433	

329,756	

323	

n/a	

24,806	

OTHER FINANCING SOURCES (USES)							
Contribution to (Use of) Fund Balance	8,265	
-	
-	
-	
0.00%	
-	
TOTAL FINANCING SOURCES (USES)	8,265	-	-	-	0.00%	-	
Net change in fund balance	$	8,265	$	329,433	$	329,756	$	323	n/a	$	24,806	

FUND BALANCE, BEGINNING (OCT 1, 2019)	
267,616	
267,616	
267,616				
FUND BALANCE, ENDING	$	275,881	$	597,049	$	597,372				

Page 4

Agenda Page 15

LIVE OAK NO. 1
Community Development District

Supporting Schedules

January 31, 2020

Agenda Page 16
LIVE OAK NO. 1
Community Development District

Non-Ad Valorem Special Assessments
(Hillsborough County Tax Collector - Monthly Collection Distributions) For the Fiscal Year Ending September 30, 2020

Allocation By Fund

Date Received	
Net Amt Rcvd	Discount /
(Penalties) Amount	
Tax Coll Cost	Gross
Amount	General Received	
Debt Service	
Assmts Levied				$	934,275	$	456,918	$	477,357	
Allocation %				100%	49%	51%	
11/05/19	$	12,484	$	619	$	255	$	13,357	$	6,532	$	6,825	
11/15/19	46,492	1,977	949	49,417	24,168	25,249	
11/22/19	46,052	1,918	940	48,910	23,920	24,990	
12/06/19	607,171	25,815	12,391	645,378	315,629	329,748	
12/12/19	49,922	2,070	1,019	53,011	25,926	27,085	
01/08/20	47,880	1,725	977	50,582	24,738	25,844	
TOTAL	$	810,001	$	34,123	$	16,531	$	860,654	420,913	439,741	
% COLLECTED				92%	92%	92%	
TOTAL O/S				$	73,621   $	36,005	$	37,616	

Report Date: 2/3/2020	Prepared by:
Inframark Infrastructure Management Services	Page 5

Agenda Page 17
LIVE OAK NO. 1					All Funds	
Community Development District						
	
Cash and Investment Report
January 31, 2020					

General Fund						
Account Name	Bank Name	Investment Type	Maturity	Yield		Balance	
Checking Account-Operating	SunTrust	Public Funds Analyzed Checking		0.00%	$	73,870	
Certificate of Deposit	BankUnited	12 Months CD - #4676	02/14/20	2.70%		358,393	
Subtotal	358,393

Certificate of Deposit	Valley National Bank 3 Months CD - #8211	03/16/20	1.58%	211,733
Subtotal	211,733

Certificate of Deposit	BankUnited	6 Months CD - #9092	07/30/20	1.58%	207,130	
Certificate of Deposit	BankUnited	6 Months CD - #6093	03/12/20	1.78%	104,975	
Certificate of Deposit	BankUnited	6 Months CD - #4677	02/15/20	1.98%	356,470	
Subtotal	668,575	

Public Funds MMA Variance Account	
BankUnited	
MMA - #0216	
1.50%		
687,537	
			Subtotal		687,537	
			GF Subtotal	$	2,000,108	

Debt Service Funds					
Account Name	Bank Name	Investment Type	Yield	Balance	
Series 2013 Reserve Fund	US Bank	US Bank Open Ended CP	1.30%	$	43,917	
Series 2013 Revenue Fund	US Bank	US Bank Open Ended CP	1.30%	553,455	
			DS Subtotal	$	597,372	
			
Total	
$ 2,597,480	

Report Date: 2/3/2020	Prepared By:
Inframark	Page 6

Live Oak No. 1 CDD
Bank Reconciliation

Agenda Page 18

Bank Account No.	9542	SunTrust Bank N.A. GF				
Statement No.	01-20					
Statement Date	1/31/2020					

G/L Balance (LCY)	
73,869.99		
Statement Balance	
75,844.86		
G/L Balance	73,869.99		Outstanding Deposits	0.00		
Positive Adjustments	0.00					
			Subtotal	75,844.86		
Subtotal	73,869.99		Outstanding Checks	1,974.87		
Negative Adjustments	0.00		Differences	0.00		

Ending G/L Balance	
73,869.99		
Ending Balance	
73,869.99		

Difference	
0.00					

Posting	Document
Date	Type	
Document No.	

Description		

Amount	
Cleared Amount	

Difference	

Outstanding Checks						

10/15/2019 Payment	
003952	
JAMES W. HURLEY	
183.87	
0.00	
183.87	
1/30/2020	Payment	003979	AMERICAN ECOSYSTEMS, INC	1,791.00	0.00	1,791.00	

Total  Outstanding  Checks......................................................................................................................	1,974.87	1,974.87

Page 7

LIVE OAK NO. 1

Agenda Page 19

Community Development District

Payment Register by Bank Account For the Period from 12/01/2019 to 1/31/2020 (Sorted by Check / ACH No.)

Pymt Type

Check / ACH No.

Date	Payee Type

Payee	Invoice No.	Payment Description	Invoice / GL Description	G/L Account #	Amount
Paid

Page 8

SUNTRUST BANK N.A. GF - (ACCT# XXXXX9542)

Check	003963	12/04/19	Vendor	AMERICAN ECOSYSTEMS, INC	1912197	DEC WATER MGMT SVC	Contracts-Lakes	001-534084-53901	$1,791.00	
Check	003964	12/04/19	Vendor	INFRAMARK, LLC	46488	NOV MGMT FEES	ProfServ-Mgmt Consulting Serv	001-531027-51201	$4,019.00	
Check	003964	12/04/19	Vendor	INFRAMARK, LLC	46488	NOV MGMT FEES	Postage and Freight	001-541006-51301	$5.00	
Check	003964	12/04/19	Vendor	INFRAMARK, LLC	46488	NOV MGMT FEES	Printing and Binding	001-547001-51301	$40.25	
Check	003965	12/04/19	Vendor	LANDSCAPE MAINTENANCE	148408	DEC GROUNDS MAINT	Contracts-Landscape	001-534050-53901	$4,660.00	
Check	003966	12/12/19	Vendor	LIVE OAK 1 C/O US BANK N.A.	120619-9542	TRSF DS ASSESS SERIES 2013	Due From Other Funds	131000	$367,608.81	
Check	003967	12/19/19	Employee	SHELDON J. COHEN	PAYROLL	December 19, 2019 Payroll Posting			$184.70	
Check	003968	12/19/19	Employee	NILESHKUMAR C. PATEL	PAYROLL	December 19, 2019 Payroll Posting			$184.70	
Check	003969	12/19/19	Employee	JAMES W. HURLEY	PAYROLL	December 19, 2019 Payroll Posting			$183.87	
Check	003970	12/27/19	Vendor	BIOMASS TECH, INC	1906-14	POND CONTROL STRCTR 11-2, 14-2, 14-4	Reserve - Ponds	001-568126-53901	$6,250.00	
Check	003971	01/03/20	Vendor	AMERICAN ECOSYSTEMS, INC	2001198	1/2020 WATER MGMT	Prepaid Items	155000	$1,791.00	
Check	003972	01/03/20	Vendor	FED EX	6-877-57000	DEC FEDEX	Postage and Freight	001-541006-51301	$17.17	
Check	003973	01/03/20	Vendor	INFRAMARK, LLC	47412	DEC MGMT FEES	ProfServ-Mgmt Consulting Serv	001-531027-51201	$4,019.00	
Check	003973	01/03/20	Vendor	INFRAMARK, LLC	47412	DEC MGMT FEES	Postage and Freight	001-541006-51301	$4.00	
Check	003973	01/03/20	Vendor	INFRAMARK, LLC	47412	DEC MGMT FEES	Postage and Freight	001-541006-51301	$41.60	
Check	003973	01/03/20	Vendor	INFRAMARK, LLC	47412	DEC MGMT FEES	ProfServ-Special Assessment	001-531038-51301	$12,500.00	
Check	003974	01/03/20	Vendor	LANDSCAPE MAINTENANCE	149288	JAN 2020 LANDSCAPE MAINT	Contracts-Landscape	001-534050-53901	$4,660.00	
Check	003975	01/03/20	Vendor	TAMPA ELECTRIC	122319-5103 CHK	211012535103 11/16-12/17/19	Electricity - General	001-543006-53901	$727.96	
Check	003976	01/08/20	Vendor	JAYMAN ENTERPRISES, LLC	998	CONCRETE SLAB BEHIND STATE FARM	Misc-Contingency	001-549900-53901	$325.00	
Check	003977	01/21/20	Vendor	LIVE OAK 1 C/O US BANK N.A.	011720-9542	TRSF DS ASSESSMENTS	Due From Other Funds	131000	$49,970.95	
Check	003978	01/21/20	Vendor	LIVE OAK NO. 1	01172020 0216	TRSF EXCESS CASH	Due From Other Funds	131000	$300,000.00	
Check	003979	01/30/20	Vendor	AMERICAN ECOSYSTEMS, INC	2002200	FEB WATER MANAGEMENT SVCS	Prepaid Items	155000	$1,791.00	
ACH	DD126	12/09/19	Vendor	TAMPA ELECTRIC	111819-3046 ACH	211001693046 10/15-11/12/19	Electricity - Streetlighting	001-543013-53901	$1,988.34	
ACH	DD127	01/08/20	Vendor	TAMPA ELECTRIC	121819-3046 ACH	BILL PRD 11/13-12/12/19	Electricity - Streetlighting	001-543013-53901	$1,988.34	

Account Total	$764,751.69

Total Amount Paid	$764,751.69

Total Amount Paid - Breakdown by Fund
Fund	Amount
General Fund - 001	347,171.93
Series 2013 Debt Service Fund - 202	417,579.76
Total	764,751.69